Events Management Admin (Virtual Assistant)

Job Description

This is a remote position.

About the Client

Our client is an Australian subscription-based business that runs 7–10 events every month for its professional community. These include online roundtables, in-person strategic lunches, and larger networking dinners. Their founders are passionate about delivering high-quality experiences, but the repetitive event admin is consuming too much of their time. They value attention to detail, ownership, and reliability , and are looking for a long-term VA to take charge of event operations.

Your Impact

Within 90 days, you’ll be the backbone of the event operations — ensuring calendars, ticketing, venues, and member communications run smoothly. By taking care of the details, you’ll free up the leadership team to focus on growth and member engagement.

Key Responsibilities

Set up event calendars and invitations across platforms (Mighty Networks, RegFox, Gmail).

Manage ticketing pages in TicketSpice and update subscription workflows in RegFox .

Maintain light automations in Zapier (monthly updates to dates / links).

Update event links and pages via Oncord (website backend).

Coordinate logistics for strategic lunches and member dinners : curate guest lists, book venues, confirm RSVPs, and collect food orders.

Communicate with venues and participants via email / WhatsApp to confirm details.

Capture key takeaways from Zoom events and ensure recordings / transcripts are filed correctly.

Provide proactive reminders and ensure no detail is missed in recurring monthly event cycles.

Requirements

Must-Have Qualifications (Self-Check)

2+ years in event administration, executive assistance, or operations VA role.

Confident using platforms like Google Workspace, Zoom, Gmail , and learning new tools quickly.

Experience with Zapier , event ticketing systems , or community / event platforms.

Available to work anytime between 7am–3 : 30pm PH time (Mon–Fri) .

Stable internet and secure home office setup.

Strong written and spoken English for professional communication.

Nice-to-Have Skills

Familiarity with Mighty Networks or other community platforms.

Experience managing website content (Oncord, WordPress, or similar).

Exposure to event coordination or hospitality support.

Awareness of how automation / AI tools can streamline admin workflows.

Requirements

Must-Have Qualifications (Self-Check) 2+ years in event administration, executive assistance, or operations VA role. Confident using platforms like Google Workspace, Zoom, Gmail, and learning new tools quickly. Experience with Zapier, event ticketing systems, or community / event platforms. Available to work 7am–3 : 30pm PH time (Mon–Fri). Stable internet and secure home office setup. Strong written and spoken English for professional communication. Nice-to-Have Skills Familiarity with Mighty Networks or other community platforms. Experience managing website content (Oncord, WordPress, or similar). Exposure to event coordination or hospitality support. Awareness of how automation / AI tools can streamline admin workflows.