Accounting Virtual Assistant (LB - 10142025 - PTAVA)

Position : Accounting Virtual Assistant

Number of hours : 20 hours / week

Schedule : Canada Time

Strategic Work :

Support the improvement of finance and admin workflows to reduce manual processes.

Assist in the preparation of monthly and quarterly reports to provide timely and accurate data.

Collaborate with the Director of Finance to identify and document areas for automation or process improvement.

Develop foundational knowledge of internal controls, financial reporting standards, and budgeting processes.

Tactical Work :

Maintain accurate and organized financial records in accordance with Canadian accounting standards.

Record daily financial transactions including invoices, receipts, and payments.

Assist with the review and processing of accounts payable and accounts receivable.

Review automated invoices for accuracy and ensure timely distribution.

Prepare payment batches for approval and process payments within standard timelines (3060 days).

Reconcile all bank accounts, credit cards, petty cash, and accounts receivable monthly by the 10th.

Support the month-end and year-end closing process by preparing journal entries, account schedules, and reconciliations.

Assist with preparing and updating financial reports and metrics in 90.io or other reporting tools.

Help maintain digital records in both the CRM and accounting software (e.g., QBO).

Respond to internal and external inquiries regarding payments, receipts, and account balances.

Ensure the confidentiality and security of all financial data.

Provide administrative support to the finance department, including document organization and vendor communication.

Participate in team meetings, training sessions, and special projects as assigned.

Requirements :

Strong attention to detail and accuracy

Basic understanding of Canadian accounting principles and HST / GST rules.

Effective organizational and time management skills

Proficiency in Microsoft Excel and QuickBooks Online (or equivalent software)

Willingness to learn, take initiative, and work collaboratively within a small finance team

Ability to work independently in a remote setup following Canada time .