Invoice Billing Officer

Shipyard Invoice Billing Officer is responsible for preparing, managing, and processing invoices for shipbuilding and repair projects. They ensure accurate billing, reconcile payments, and manage customer accounts related to shipyard services.

Here's a more detailed breakdown of their responsibilities :

1. Invoice Preparation and Processing :

Creating Invoices : Preparing and generating invoices for shipbuilding, repair, and maintenance services, ensuring accuracy and completeness.

Cost Estimation : Assisting in cost estimation for projects, including labor, materials, and subcontractors.

Data Entry : Entering invoice data into accounting systems, like SAP.

Payment Processing : Processing payments received from clients and reconciling them to invoices.

Invoicing System Maintenance : Maintaining and updating invoicing systems and databases.

2. Customer Account Management :

Customer Information : Maintaining and updating customer files and contact information.

Account Reconciliation : Reconciling customer accounts, identifying and resolving discrepancies.

Communication : Communicating with clients to address billing inquiries, clarify payment terms, and resolve disputes.

Dispute Resolution : Managing and resolving billing disputes, ensuring alignment with contract terms.

3. Financial Reporting and Analysis :

Reporting : Preparing monthly or periodic reports on billings and collections.

Cost Monitoring : Monitoring cost variances, investigating deviations, and recommending corrective actions.

Budgeting : Assisting in budget preparation and monitoring.

Financial Projections : Analyzing project profitability and preparing financial projections.

4. Other Responsibilities :

Data Accuracy : Ensuring the accuracy and completeness of all financial data.

Documentation : Maintaining proper documentation and records of all billings.

Compliance : Ensuring compliance with relevant laws, regulations, and accounting standards.

Collaboration : Working with other departments, including project managers and finance personnel, to ensure smooth billing processes.