Bookkeeper & Executive Assistant to the CEOAnavah Talent • Cebu, Central Visayas, PH

Bookkeeper & Executive Assistant to the CEO

Anavah Talent • Cebu, Central Visayas, PH

13 days ago

Job type

Quick Apply

Job description

TITLE : Bookkeeper & Executive Assistant to the CEO – Construction & Development Firm (Remote, PH-Based)

Hours : Full-Time

Pay Structure : Independent Contractor

Time Zone : U.S. Mountain Standard Time (MST) – must be able to overlap hours

About the Role

We’re hiring a Bookkeeper & Executive Assistant to the CEO for a Colorado-based construction and development firm. This role blends financial management and operational support , ensuring smooth, accurate, and compliant business operations. You’ll work directly with the CEO, accounting partners, and local authorities—playing a key part in keeping projects organized, compliant, and on track.

What You’ll Do

Bookkeeping & Financial Management

Manage full-cycle bookkeeping in QuickBooks for the construction and development firm
Reconcile and categorize a high volume of transactions with precision and consistency
Prepare monthly financial reports and assist with FP&A alongside external accountants
Support tax preparation, audit coordination, and compliance processes
Process payroll via Gusto and maintain accurate employee and vendor records

Operations Coordination

Liaise with local government offices for permits, plan sets, and document submissions

Manage workers’ compensation audits, insurance renewals, and vendor compliance documentation

Maintain well-organized digital systems for financial, operational, and compliance files

Executive Support

Work directly with the CEO to manage schedules, correspondence, and project documentation

Coordinate communication with partners, vendors, and key stakeholders

Provide reliable administrative support to ensure seamless day-to-day operations

Systems & Light Marketing

Develop and refine internal systems to enhance efficiency and accuracy

Handle light marketing tasks such as gathering client testimonials or monitoring online reviews

Who You Are

Highly organized and detail-oriented professional with strong bookkeeping and administrative skills

Certified QuickBooks user, experienced in managing large transaction volumes

Proactive problem-solver who thrives in independent, remote environments

Comfortable handling payroll, audits, and financial reporting with minimal supervision

Excellent written English communicator, confident when liaising with executives and external partners

Requirements

3+ years of full-cycle bookkeeping and accounting experience

1+ year managing financial operations for construction, real estate, or professional services (preferably for U.S.-based clients)

Certified QuickBooks user with proven technical proficiency

Prior experience supporting C-level executives with high attention to detail and integrity

Strong English communication skills (C1 level or higher)

Bachelor’s degree in Accounting, Finance, Business, or related field (academic honors or scholar status preferred)

Preferred Backgrounds

Bookkeepers or accountants with experience supporting U.S. construction or development firms

Operations or Executive Assistants with strong finance, compliance, or process management skills

Professionals with solid knowledge of U.S. accounting standards, payroll systems, and audit practices

Benefits

Work From Home

Training & Development

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Executive Assistant • Cebu, Central Visayas, PH

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