Scheduling Assistant (SP Ceiling Admin)

Job Summary

The Scheduling Assistant will support the SP Ceiling Admin officer in coordinating, documenting, and tracking all scheduling, purchasing, and workflow processes from start to finish. This role ensures the timely and accurate processing of job orders, purchase orders, reschedules, and maintenance requests.

You will play a key part in the smooth delivery of ceiling and wall lining projects, coordinating with builders, suppliers, contractors, and internal supervisors.

Key Responsibilities

1. Workflow & Coordination

• Understand and manage the entire workflow process—from job booking to project completion.
• Handle Call Ups and Bookings (new requests and re-schedules) as well as Callbacks linked to variations.
• Process Purchase Orders & Plans for new and amended job orders, ensuring accuracy in system entries.
• Manage Variations, both prior to and after Ceiling & Wall Lining installation, ensuring all updates and charges are properly logged.
• Oversee Allocations, updating work orders, attaching relevant documents, and sending them to contractors via SimPRO.

2. Scheduling & Documentation Tasks

Qualifications & Skills

Core Competencies