Backroom Support Assistant

Filinvest Company : Countrywide Water Services Inc.

Position Title : Backroom Support Assistant

Headcount needed : 5

Type of Employment :  Project-Based / Contractual for 2 years

Job Summary :

The Backroom Support Assistant is responsible for ensuring accurate preparation, issuance, and maintenance of financial and regulatory documentsmost notably invoices, Official Receipts, and other required documentation for compliance. This role supports the billing and collection team by helping gather, verify, and organize necessary information, maintaining record-keeping systems, and assisting with tax filings and audits. The ideal candidate is detail-oriented, reliable, and understands or is willing to learn the documentary and regulatory requirement compliance.

Duties and Responsibilities :

I nvoicing & Receipt Documentation

Prepare and issue manual invoices, manual official receipts (ORs) and / or convert existing ORs to invoices as required by new regulations.

Ensure that all invoices / ORs have the correct information (e.g. business name, address, tax identification number, date, description of goods or services, amount, VAT if applicable, serial numbers, etc.).

Maintain register / logbook of all issued invoices and ORs; track their serial numbers, usage, unused stock.

Assist in completing documents required for compliance

Support in conversion or stamping of ORs to invoices if mandated (or ensure supplementary documentation where required).

Ensure all required supporting documents are collected, organized, and ready for BIR submission or audit

Record Keeping & Filing

Maintain physical and / or digital filing system for all documents (invoices, receipts, contracts, BIR forms, etc.), ensuring easy retrieval

Archive all relevant documents in accordance with company policy and regulatory requirements.

OTHER FUNCTIONS

Assist with other backroom financial support tasks as needed (data entry, discrepancies resolution).

Help maintain or update templates, systems or procedures for documenting or processing invoices / ORs.

Ensure confidentiality, compliance, and proper handling of sensitive financial data.

Perform other assigned functions as needed.

Technical Competencies and Skills :

Skills : Strong attention to detail and high level of accuracy. Good organizational skills.

Knowledge : Ability to manage physical and digital document filing.

Abilities : Reliable, trustworthy, with commitment to confidentiality.

Qualifications :

• Senior High School Graduate and above (With or without experience)
• Can able to commute to Makati