Admin Assistant

JOB SUMMARY :

The Administrative Assistant is responsible for providing administrative and clerical support to ensure efficient office operations, with a focus on managing company licenses and permits, overseeing building administration, and extending support to the Executive Assistant in day-to-day executive and management requirements. This position ensures regulatory compliance, smooth facility management, and contributes to the effective execution of executive-level tasks.

KEY RESPONSIBILITIES :

✓ Provide comprehensive administrative and clerical support to ensure efficient daily office operations.

✓ Assist in processing, securing, and monitoring company licenses, permits, and other regulatory requirements to maintain compliance with government agencies.

✓ Support in building and facility administration, including maintenance, utilities, housekeeping, and safety compliance.

✓ Coordinate with suppliers, contractors, and service providers for office and facility-related requirements.

✓ Provide direct assistance to the Executive Assistant in preparing documents, reports,

presentations, and coordinating executive schedules and meetings.

✓ Maintain organized records, correspondence, and confidential company documents.

✓ Support other departments in administrative tasks and inter-departmental coordination.

✓ Perform other related duties and responsibilities as may be assigned by top management.

QUALIFICATIONS :

✓ Bachelor’s Degree in Business Administration, Management, or any related field.

✓ At least 1–2 years of relevant experience in administrative work, particularly in permit processing, facilities management, or executive support.

✓ Accredited Pollution Control Officer (PCO), or willing to undergo PCO training and accreditation.

✓ Knowledge of government compliance processes and documentation procedures.

✓ Strong organizational and time-management skills with attention to detail.

✓ Excellent written and verbal communication skills.

✓ Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

✓ Trustworthy, professional, and able to handle confidential information.

✓ Able to work independently and manage multiple tasks effectively.

CORE COMPETENCIES :

✓ Organization and attention to detail

✓ Communication and interpersonal skills

✓ Time management and prioritization

✓ Proactive problem-solving

✓ Integrity and confidentiality

✓ Teamwork and adaptability