Executive AssistantSound Decisions • Metro Manila, Philippines

Executive Assistant

Sound Decisions • Metro Manila, Philippines

30+ days ago

Job type

Quick Apply

Job description

Job Overview :

Our client is seeking an experienced and highly organized Executive Assistant to provide direct, high-level support to our CEO. This role requires exceptional communication skills, a proactive mindset, and the ability to thrive in a fast-paced, high-energy environment. The ideal candidate will be a confident professional capable of managing competing priorities, conducting in-depth research, and ensuring that the CEOs time and focus are fully optimized for strategic decision-making.

Key Responsibilities :

Administrative & Scheduling

Manage the CEOs calendar schedule, prioritize, and coordinate meetings and events.
Ensure the CEO is fully prepared for all commitments with relevant materials, agendas, and briefings.
Coordinate complex travel arrangements and itineraries.

Communication & Correspondence

Serve as the primary point of contact for the CEO, managing calls, messages, and emails with discretion and professionalism.

Draft, proofread, and manage correspondence, documents, and any other relevant documentations.

Maintain strong working relationships with clients, partners, and internal team members.

Operational & Project Support

Oversee to-do lists, checklists, and project tracking tools (e.g., Buildertrend, Click Up) and ensure timely follow-ups.

Develop structured plans and action steps for projects and track execution.

Research & Information Management

Conduct in-depth research on business topics, industry trends, and other areas of interest to the CEO.

Source accurate, reliable information and organize it into clear, concise, and actionable formats.

Summarize findings in presentations, spreadsheets, or reports for quick CEO review.

Meeting & Event Coordination

Organize internal and external meetings, ensuring all logistics are handled.

Take accurate meeting notes and track follow-up actions.

Executive-Level Assistance

Anticipate needs and proactively resolve potential issues.

Ensure the CEO stays on track with commitments, deadlines, and strategic initiatives.

Qualifications :

Minimum 5 years experience as an Executive Assistant or Chief of Staff supporting senior executives.

Exceptional English communication skills both written and verbal.

STRONG PERSONALITY is required for this role.

Strong organizational, time management, and multitasking abilities.

Resilient personality and ability to work effectively with a high-energy leadership style.

Advanced technical skills, including :

Microsoft Excel (data organization, analysis, charts)

Microsoft Word (professional formatting, reports)

AI tools (prompting, summarizing, drafting, and research assistance)

Proficiency with productivity and project management software (Buildertrend, Google Workspace, MS Office Suite).

High discretion in handling sensitive information.

Ability to work under pressure and adapt to changing priorities.

Personal Attributes :

Highly resourceful, proactive, and solution-oriented.

Exceptional judgment and decision-making ability.

Strong research and analytical thinking skills.

Professional, polished, and confident demeanor

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Executive Assistant • Metro Manila, Philippines

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