Sales Admin Officer for Training Center

The Sales Admin Officer is responsible for ensuring smooth day-to-day administrative operations of the training center, coordinating training activities, managing participant records, and providing support to clients and vendors.

Duties and Responsibilities :

1. Administrative Support

Manage daily office operations and clerical tasks

Maintain and organize training records and documentation

Monitor and replenish inventory of office and training supplies

Prepare and process official documents such as memos, certificates, receipts, and forms

2. Training Coordination

Schedule training sessions and update training calendars

Coordinate with trainers, guest speakers, and participants

Prepare and distribute training materials before and during sessions

Set up training venues (physical and virtual via Zoom, Google Classroom, etc.)

3. Participant Management

Respond to inquiries and handle participant registration

Maintain accurate records of attendees and enrollees

Issue training certificates and evaluation forms

Monitor attendance and track completion of training programs

4. Reporting and Filing

Compile data for training reports and post-training summaries

Maintain updated digital and hard copy filing systems

Assist management in preparing reports for clients, auditors, or accrediting agencies

5. Client and Vendor Support

Communicate with clients regarding training schedules, requirements, and documentation

Coordinate with vendors for training-related logistics (venue, meals, materials, etc.)

Provide assistance to external trainers or partner organizations during events

6. Sales and Client Acquisition

Promote training services to potential clients and organizations

Prepare proposals and quotations for customized training requests

Assist in achieving monthly or quarterly sales targets

Build and maintain strong relationships with clients and partners

Qualifications :

Bachelor’s degree in Business Administration, Education, Marketing, or any related field

Minimum 1 year of experience in administrative or training-related work; sales experience is a plus

Excellent written and verbal communication skills

Proficient in Microsoft Office and Google Workspace

Organized, detail-oriented, and able to manage multiple tasks

Client-focused and comfortable in dealing with different stakeholders

Willing to work flexible hours or travel if required