Corporate Admin AssociateFilinvest Group • Makati, Metro Manila, Philippines
Corporate Admin Associate
Filinvest Group • Makati, Metro Manila, Philippines
30+ days ago
Job descriptionCoordinating vehicle reservations, usage, and maintenance requests Support the needs of the assigned driver on each vehicle Documenting all expenses and income for fleet individually Schedule and dispatch fleet vehicles for preventive maintenance, repairs, and other related services Maintain accurate records of fleet vehicle maintenance and repair history Manage the fleet budget and control costs associated with vehicle acquisition, operation, and maintenance Monitor and track fleet vehicle utilization and performance data Title work, Registrations, Plating of fleet equipment Management of records and documents of vehicles. Keeping track of office supplies and maintaining accurate records. Monitoring stock levels and ensuring that supplies are replenished in a timely manner. Ensuring that the ordered supplies are delivered on time. Maintaining a budget for office supplies and keeping track of expenses. Distributing office supplies to employees as needed. Assisting in organizing supplies in an easily accessible and efficient manner. Ensuring that all office equipment is in good working order and arranging for repairs or replacements when necessary. Managing purchase orders, delivery receipts, and invoices. Ensuring accurate billing and timely payments for supplies Establishing and maintaining relationships with vendors and suppliers. Assisting with event planning, office meetings, or other activities that require supplies. Maintain precise records of inventory transactions, including receipts / delivery receipts and / or any document adjustments. Enter data into the inventory management system promptly and always ensure data accuracy. Generate regular reports on inventory levels and stock movements. Implement best practices and recommend innovative solutions to streamline operations. Handle confidential information with care, ensuring privacy and security protocols are followed. Prepares and submits requests for payment, cash advances, Reimbursement and liquidation, ensuring all necessary documentation and approvals are included in a timely manner. Ensure proper liquidation of cash advances, with employees providing receipts and documentation to account for all expenses. Oversee the tagging of office equipment and assets with appropriate identifiers (e.g., asset numbers etc.) Update and maintain an asset register, ensuring that all new equipment is logged, and old equipment is properly decommissioned. Conduct regular audits to verify the location and condition of assets. Collaborate with various departments to ensure assets are properly tagged, tracked, and inventoried. Prepare and organize the disposal of old or obsolete equipment, ensuring proper disposal methods are followed
The main duty of the Administrative Associate is to oversee the inventory of waste, new materials, and vehicles. This involves maintaining accurate records, updating information promptly, and coordinating effectively with different departments to ensure the technical, office, warehouse and fleet operations run smoothly.
DUTIES AND RESPONSIBILITIES : List primary duties and responsibilities in order of importance. Include the weight percentage for each activity.
INVENTORY / WAREHOUSE MANAGEMENT
- Ensure the sufficient inventory materials level for operational needs through planning, procurement, and monitoring.
- Process purchase requisitions promptly, including purchase order processing.
- Coordinate with Supply Chain Management and suppliers or contractors to guarantee timely delivery of inventory materials.
- Conduct regular inventory reconciliations to identify discrepancies between physical stock and recorded inventory levels.
- Regularly monitor the inventory levels of waste materials and new materials within the warehouse.
- Utilize inventory management software and manual tracking methods to accurately record incoming and outgoing items.
- Investigate and resolve any discrepancies promptly.
FLEET MANAGEMENT / VEHICLE MANTENANCE
OFFICE SUPPLIES
DATA MANAGEMENT / BILLING / DIGITAL ARCHIVING
WORKTOOLS & ASSETS
Create a job alert for this search
Admin Associate • Makati, Metro Manila, Philippines
Related jobs
WHAT WE OFFER Competitive Salary Packages Professional Development Opportunities Equipment Provided POSITION OVERVIEW The People Support Associate is responsible for various personnel and administr...Show more
Salary Range : Php 20,000 - 23,000 Responsibilities : Administrative and Clerical Support Perform routine office tasks such as filing, photocopying, scanning, data encoding, and routing of documents....Show more
The Insurance Associate provides administrative support to the department.She must be able to process Request for Payments (RFPs), bill clients by sending SOAs, and assist the immediate Head for an...Show more
Responsibilities : • In-charge of end to end payroll processing.Consolidate Timekeeping Reports from different departments.
In - charge in tracking the leaves of employees.Prepares 2316 and Fin...Show more
Corporate Sales Associate
Rextron International Corporation • Quezon City, National Capital Region, Philippines
Identify business opportunities, negotiating and closing business deals.Contacting potential clients via email or phone to establish rapport and set up meeting.
Planning and overseeing new marketing...Show more
Last updated: 8 days ago • Promoted
Admin / Accounting Associate (Valenzuela - Onsite)
Elite Business Solutions • Valenzuela, National Capital Region, PH
Responsibilities : → Reconcile invoices, manage expense reports, and process reimbursements → Enter and maintain financial records (digital & physical) → Prepare and issue invoices, financial report...Show more
Last updated: 18 days ago • Promoted
Advisory Services Associate – Compliance and Regulatory Consulting
Reyes Tacandong & Co. • Makati, Metro Manila, Philippines
Advisory Services Associate – Compliance and Regulatory Consulting.On-site - Makati • No Exp Required • Bachelor • Full-time.
As an Advisory Services Associate under the Compliance and Regulatory Co...Show more
Last updated: 30+ days ago • Promoted
Finance and Admin Associate
DEMPSEY • Quezon City, National Capital Region, PH
Salary Range : Upon he Interview Schedule : Monday to Friday 9 : 00 AM – 6 : 00 PM Qualifications : - Bachelor’s degree in Accounting, Finance, or related field.
At least 1–2 years of experience in acco...Show more
Last updated: 30+ days ago • Promoted
HR & Admin Associate
Payreto • Makati City, National Capital Region (NCR), PH
Quick Apply
Last updated: 30+ days ago
Record to Report Associate ((Hybrid Set-up)
JK.hiring30 • Quezon City, National Capital Region, Philippines
COMPANY PROFILE : It is among the most well-known IT firms in the sector with over a century of experience.They provide their clients a distinct form of technological innovation.Position : Record to ...Show more
Last updated: 8 days ago • Promoted
Admin Associate
B-MIRK ENTERPRISES CORPORATION • Cainta, Rizal, PH
Provides support by managing schedules, handling correspondence, performing data entry, maintaining files, and assisting with budget and invoice management for a business or organization.Key respon...Show more
Last updated: 30+ days ago • Promoted
Admin Associate
Skyrocket Studios • Mandaluyong, Metro Manila, PH
Quick Apply
Last updated: 30+ days ago
Internal Audit Associate
HR Network Inc • Pasig, National Capital Region, PH
Key Responsibilities : Conduct financial, operational, and compliance audits across different departments.Review internal controls and assess risks to ensure accuracy and reliability of financial r...Show more
Last updated: 30+ days ago • Promoted
Insurance Associate
Filinvest Group • Mandaluyong City, Metro Manila, Philippines
Quick Apply
Last updated: 8 days ago
Corporate Admin Associate
Filinvest Group • Makati, Metro Manila, Philippines
The main duty of the Administrative Associate is to oversee the inventory of waste, new materials, and vehicles.This involves maintaining accurate records, updating information promptly, and coordi...Show more
Last updated: 30+ days ago • Promoted
Internal Audit Associate
CEPAT KREDIT FINANCING INC. • Ortigas, Pasig, National Capital Region, PH
An Internal Audit Associate is responsible for supporting the internal audit function by evaluating and assessing the effectiveness and efficiency of the internal controls, risk management processe...Show more
Last updated: 30+ days ago • Promoted
Timekeeping Associate
Ubiquity Global Services, Inc. • Quezon city, NCR, PH
Quick Apply
Last updated: 9 days ago
Treasury And Fixed Income Associate
UTrade by Unicapital Securities, Inc. • , Metro Manila, Philippines, Metro Manila, Philippines
Treasury And Fixed Income Associate.UTrade by Unicapital Securities, Inc.Monitors day-to-day trading, liquidity, operations, and other Treasury-related activities for Unicapital Group of Companies....Show more
Last updated: 5 hours ago • Promoted • New!
Operations Associate - RFP
Filinvest Group • Mandaluyong City, Metro Manila, Philippines
FILINVEST COMPANY : FILINVEST LAND, INC.College graduate with a degree in Business Administration / Management or other related courses.
With at least 1 year of experience in registration and documenta...Show more
Last updated: 30+ days ago • Promoted
Procurement Associate
GPC Philippines Corporation • City Of Manila, Metro Manila, Philippines
GPC Philippines Corporation is currently seeking a.This position will be working from 8 : 00 am to 5 : 00 pm PST and applicable for.
Philippine-based candidates only.The Procurement Associate is respons...Show more
Last updated: 30+ days ago • Promoted
Accounting & Admin Associate
Modernbrands Inc. • Quezon City, National Capital Region, Philippines
Modernbrands, a leading provider of luxury furniture for Italian kitchen cabinets, Italian wardrobes, walk-in closets, sliding doors, flooring, and furniture in Manila, is currently seeking a talen...Show more
Last updated: 8 days ago • Promoted
Administrative Associate
ICareerup, Inc. • Makati City, National Capital Region, PH
KEY RESPONSIBILITIES : - Handle incoming calls and inquiries from patients, including VIP clients, with professionalism and discretion - Prepare and process invoices, receipts, and patient bills.Ma...Show more
Last updated: 29 days ago • Promoted