Recruitment Coordinator | AU | WFH

Job Description

Setup and Location : Work from Home

Work Schedule :   9 : 00 AM – 6 : 00 PM AEDT | 6 : 00 AM – 4 : 00 PM PHT

Employment Type : Full-time

Ready to do work that actually excites you?

We’re looking for a highly organized and resourceful Recruitment Coordinator to join our team. In this role, you’ll provide end-to-end support to ensure the smooth delivery of recruitment processes, client communication, and business operations. You’ll manage scheduling, documentation, candidate coordination, and digital systems—maximizing the productivity of the Founder & Director while serving as the vital link between clients, candidates, and internal stakeholders. By keeping workflows efficient and communication seamless, you’ll help drive operational excellence and contribute to the team’s overall success.

What You’ll Do

Recruitment Coordination

• Coordinate end-to-end recruitment activities, including candidate communication, interview scheduling, and status tracking.
• Maintain and update candidate records in Invenias, ensuring data accuracy and smooth pipeline management.
• Prepare weekly candidate pipeline summaries for review and reporting.
• Assist in job briefing documentation, follow-ups, and coordination with clients and candidates.

Email Management

Calendar & Meeting Coordination

Candidate & Client Inquiry Management

Job Advertising & Content Posting

Call & Meeting Transcription

Document & File Management

Systems Liaison

Requirements

What You Bring

We’re looking for someone who :

Benefits

Why You’ll Love Working Here

Let’s Talk

If you’re thinking, “this sounds like me,” it probably is. Click apply. We can’t wait to meet you.

Requirements

What You Bring We’re looking for someone who : Has at least 3 years of experience in administrative or coordination roles, ideally within recruitment or professional services. Possesses excellent written and spoken English, with strong attention to detail and follow-through. Demonstrates familiarity with recruitment processes and an understanding of professional service environments. Communicates proactively and maintains a high level of confidentiality and discretion. Is confident using digital tools such as Invenias, LinkedIn Recruiter, WordPress, Gmail / Outlook, and Quill. Is organized, dependable, and able to manage multiple priorities with accuracy and professionalism.