PERMANENT_LEA II_OSEC

Job Description

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

LEGAL ASSISTANT II (REPUBLICATION)

Item Number

:

OSEC-DSWDB-LEA2-5-2020

Compensation

:

SG 12 (Php 32,245. 00)

Place of Assignment

:

Legal Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

BS Legal Management, AB Paralegal Studies, Law, Political Science or other allied courses

Training

:

Four (4) hours of training relevant to Legal Work, such as Legal Ethics, Legal Research and Writing, or Legal Procedure

Experience

:

None required

Eligibility

:

Career Service Professional/Second (2nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

BS Legal Management, AB Paralegal Studies, Law, Political Science or other allied courses

Training

:

Four (4) hours of training relevant to Legal Work, such as Legal Ethics, Legal Research and Writing, or Legal Procedure

Experience

:

At least one (1) year in experience in legal work such as preparation of pleadings, paralegal works and legal research

Eligibility

:

Career Service Professional/Second (2nd) Level Eligibility

Preferred Additional Qualifications

:

·Completed at least 34 units of Bachelor of Laws or Juris Doctor Degree;

·Experience in government service a plus;

·Very good oral and written ability;

·Remarkable attention to details, results-oriented, can efficiently work under pressure;

·Strong interpersonal skills, good moral character and work ethics;

·Working knowledge of MS Office and other computer applications.

JOB DESCRIPTION

Under the direction of the Division Chief of the Legal Management Division – Legal Service. The Legal Assistant II is responsible for the provision of legal support and assistance to facilitate the operations of the Legal Management Division, Legal Service. She/he performs legal services assistance in the management and disposition of cases, such as, but not limited to evaluates or assess administrative complaints and other cases endorsed, conducts research and legal studies, assist lawyers in draft of correspondence, memorandum, hearings, pleadings and other paralegal works, draft legal opinion and responses legal query pertaining to cases and other legal related matter, designated as member and attend TWGs activities as may be assigned by the immediate supervisor of LS Director, and other related tasks.

Functions and Responsibilities:

1. Research on laws, issuances, jurisprudence, rules and regulations;

2. Take action and/or prepare responses to queries and act on routine and simple legal issues;

3. Draft basic legal documents and instruments such as contracts, deeds, memoranda, correspondences, and affidavits;

4. Assist lawyers in drafting;

5. Assist in pertinent administrative and related committee/s as assigned by the Head of Office;

6. Communicate and coordinate correspondences with various officials and offices;

7. From time to time, the Director may assign other related tasks and responsibilities.

Job Outputs:

1. Memoranda for legal opinions and letters for communication on pertinent legal documents;

2. Draft pleadings such as Petitions, Comments, Manifestations, Complaints, Affidavits or other pleadings that may require by Court or other tribunals;

3. Draft documents and instruments such as contracts, deeds, memoranda, correspondences, and affidavits; and

4. Periodic/Compliance Reports.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before March 27, 2025 by accessing this link:

https://forms.gle/tBdvf255J8efSiMu8

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.

3. Authenticated or Photocopy of Transcript of Record or Diploma;

4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;

5. Photocopy of relevant Training/Seminar Certificates;

6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable);

8. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility

9. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.

Reminders:

• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

• Requests for extension of submission and application with incomplete documents will not be entertained.

• All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.