Bookkeeper & Administrative Support Officer

Job Description

This is a remote position.

OVERVIEW :

The client provides a professional bookkeeping service based in Australia, dedicated to supporting small businesses with accurate and efficient financial management. With over 70 clients and a fast-growing team of 7 staff, the company has also expanded into training bookkeepers, offering resources and support to help others in the industry grow. Known for teamwork, professionalism, and client-focused service, the company thrives on collaboration, especially during peak times of the year when everyone pulls together to meet client needs.

The client is currently seeking a Bookkeeper & Administrative Support Officer to join its team. This role combines bookkeeping expertise with administrative and training support. The successful candidate will play a key role in reconciling accounts, maintaining financial records, managing shared inboxes, and assisting with training operations. The position requires someone detail-oriented, methodical, and proactive, ensuring accuracy and smooth delivery of both client and internal processes.

JOB DESCRIPTION / RESPONSIBILITIES :

Bookkeeping

Reconcile bank accounts against invoices and bills in Xero, QuickBooks, and MYOB.

Perform reconciliations of control accounts (e.g., client accounts, superannuation payable, wages payable).

Monitor supplier statements and request missing invoices.

Forward bills from inboxes into receipt management software (e.g., Dext).

Support the Australian team with ad hoc bookkeeping tasks.

Administrative Support

Monitor and manage shared inboxes, categorizing and forwarding correspondence.

Assist with client onboarding by preparing required documentation and setting up accounts.

Draft and send email correspondence as directed.

Create and maintain client documents and templates.

Training Support

Prepare weekly training slideshows.

Extract, organize, and archive recorded training videos.

Generate and format transcriptions.

Use AI tools to create supporting documents from video content.

File training materials for participant access.

Set up and send calendar invites for training sessions.

Onboard new training participants.

Other Duties

Complete general administrative tasks assigned by the Australian team.

Contribute to process documentation and improvements.

Maintain confidentiality and accuracy of client and business records.

Requirements

BASIC QUALIFICATIONS :

We are looking for someone who has :

Cert IV in Bookkeeping / Accounting (or equivalent qualification) -

Experience working as a bookkeeper is a must

Proficiency in Xero, QuickBooks, and MYOB.

Familiarity with tools such as Dext, ClickUp, Tekmatics, Loom, and AI productivity tools

Strong attention to detail, methodical, and organized.

Ability to manage multiple tasks, work independently, and meet deadlines.

Strong written and verbal communication skills.

Proactive, solution-oriented, and receptive to feedback.

TYPE OF POSITION, PHYSICAL REQUIREMENTS, & EXPECTED HOURS OF WORK :

Full Time Position

Work From Home Set up

Can work between 9 : 00 AM to 6 : 00 PM AEST

Benefits

SALARY AND BENEFITS :

Salary : $7.50 AUD

Paid Australian Holidays

Paid Time off Benefits

Permanent Work from Home

HMO after 90 days

13th month pay bonus

Supportive Team

Requirements

OVERVIEW : The client provides a professional bookkeeping service based in Australia, dedicated to supporting small businesses with accurate and efficient financial management. With over 70 clients and a fast-growing team of 7 staff, the company has also expanded into training bookkeepers, offering resources and support to help others in the industry grow. Known for teamwork, professionalism, and client-focused service, the company thrives on collaboration, especially during peak times of the year when everyone pulls together to meet client needs. The client is currently seeking a Bookkeeper & Administrative Support Officer to join its team. This role combines bookkeeping expertise with administrative and training support. The successful candidate will play a key role in reconciling accounts, maintaining financial records, managing shared inboxes, and assisting with training operations. The position requires someone detail-oriented, methodical, and proactive, ensuring accuracy and smooth delivery of both client and internal processes. JOB DESCRIPTION / RESPONSIBILITIES : Bookkeeping Reconcile bank accounts against invoices and bills in Xero, QuickBooks, and MYOB. Perform reconciliations of control accounts (e.g., client accounts, superannuation payable, wages payable). Monitor supplier statements and request missing invoices. Forward bills from inboxes into receipt management software (e.g., Dext). Support the Australian team with ad hoc bookkeeping tasks. Administrative Support Monitor and manage shared inboxes, categorizing and forwarding correspondence. Assist with client onboarding by preparing required documentation and setting up accounts. Draft and send email correspondence as directed. Create and maintain client documents and templates. Training Support Prepare weekly training slideshows. Extract, organize, and archive recorded training videos. Generate and format transcriptions. Use AI tools to create supporting documents from video content. File training materials for participant access. Set up and send calendar invites for training sessions. Onboard new training participants. Other Duties Complete general administrative tasks assigned by the Australian team. Contribute to process documentation and improvements. Maintain confidentiality and accuracy of client and business records. BASIC QUALIFICATIONS : We are looking for someone who has : Cert IV in Bookkeeping / Accounting (or equivalent qualification). Experience working as a bookkeeper is a must Proficiency in Xero, QuickBooks, and MYOB. Familiarity with tools such as Dext, ClickUp, Tekmatics, Loom, and AI productivity tools Strong attention to detail, methodical, and organized. Ability to manage multiple tasks, work independently, and meet deadlines. Strong written and verbal communication skills. Proactive, solution-oriented, and receptive to feedback. TYPE OF POSITION, PHYSICAL REQUIREMENTS, & EXPECTED HOURS OF WORK : Full Time Position Work From Home Set up Can work between 9 : 00 AM to 6 : 00 PM AEST