Conveyancer Senior Admin

Company Description

Lendi Group is a market-leading digital platform business that is focused on revolutionising the entire property journey. It operates Lendi - Australia’s original and #1 digital mortgage brand - and the iconic Aussie franchise.

Powered by an advanced AI proprietary platform, a national network of 1,300 brokers, 230 retail stores, a team of experienced buyer’s agents, integrated property search and conveyancing, Aussie is supporting customers at every step of their property journey to find, buy and own with more confidence than ever before. Lendi Group’s loan book is more than $100b and it was named Australia’s Aggregator of the Year for 2024.

Why Join Us?

• Innovation at Our Core – We challenge the status quo and push boundaries to create better solutions.
  
• Work with the Best – Collaborate with some of the brightest minds in fintech, financial services, and strategy.
  
• Make an Impact – Contribute to meaningful projects that shape our business and the future of property finance.
  
• Grow & Evolve – Develop your skills and advance your career in a fast-moving, purpose-driven environment.

Job Description

This role provides high-level administrative assistance to Licensed and Senior Conveyancers in Australia. You will support transactions through the Post-Exchange / Pre-Settlement, Settlement, and Post-Settlement stages for both Buyer and Seller matters. Your work ensures that all documentation, process tracking, and internal communications are accurate, complete, and compliant under direct supervision. This is an administrative and non-legal, focused on operational accuracy, compliance, and settlement readiness.

Key Responsibilities

Matter Progression & Tracking

• Update matter milestones in workflow tracker (exchange, conditions due, settlement date).
• Confirm lender contact details and agent information recorded correctly.
• Maintain digital file structure consistency (adjustments, searches, settlement docs folders).

Searches & Certificates

• Order post-exchange searches (rates, water, land tax, strata, final title) through approved supplier portals.
• Monitor outstanding search results and follow up supplier delays.
• Upload and label all search results for review by conveyancer.
• Reconcile property reference details across certificates.

Adjustment Preparation Support

• Populate adjustment template with data from latest council/water/strata certificates.
• Tag supporting documents for verification by conveyancer.
• Cross-check rate periods and amounts (no adjustment calculation).
• Generate draft adjustment sheet for review only.

PEXA Workspace & Document Preparation (Admin Functions Only)

• Create PEXA workspace (on instruction only).
• Enter party details (names, role, reference numbers).
• Invite counterparty/subscriber roles (purchaser/seller/conveyancer/lender).
• Upload scanned documents for conveyancer review (Transfer, Authority, Stamp Duty Statement).
• Update workspace notes and status fields per internal checklist.

Compliance & Pre-Settlement File Checks

• Run internal pre-settlement checklist: confirm all documents uploaded, searches complete, workspace live.
• Check settlement booking confirmed in PEXA calendar.
• Verify that payout/discharge confirmation document is on file.
• Ensure settlement figures and statements are uploaded (no financial validation).

Post-Settlement Administrative Support

• Upload confirmation of settlement and final settlement statement (provided by conveyancer).
• File updated title or registration confirmation from PEXA.
• Archive completed matter according to retention schedule.
• Update internal metrics dashboard (matter duration, stage completion, file status).
• Flag completed matters for closure review by Australian conveyancer.

Qualifications

• Willing to do complete onsite training for around 2-3 weeks then at least 1x a month after.
• Bachelor’s degree or diploma in Business Administration, Legal Management, Real Estate, or related field.
• At least 2 years of Australian or US administrative or back-office experience in conveyancing or real estate legal services.
• Experience using PEXA, LEAP, Smokeball, ActionStep or InfoTrack preferred.
• Strong attention to detail and document control accuracy.
• Proven ability to manage multiple matters simultaneously under strict deadlines.
• Excellent English comprehension and written communication for internal collaboration (some client-facing communication may be required).
• Knowledge in conveyancing process and property settlement workflow.
• Proficiency in Microsoft Excel and other office productivity tools.
• Willing to do complete onsite training for around 2-3 weeks then at least 1x a month after.

Additional Information

Lendi Group teams operate across Australia and the Philippines. Bringing together diverse expertise, innovative technology and a customer-first approach, our teams work seamlessly to simplify the property journey, helping Australians find, buy and own property with confidence.

We support our people in a variety of ways, but a few of the benefits that our people rave about include:

• A vibrant, relaxed, yet professional culture.
• We offer a hybrid working arrangement designed to support work-life balance while fostering meaningful connection and collaboration, with a requirement to work from our Makati office at least once a month
• Holistic wellbeing programs offering 24/7 support
• Comprehensive HMO coverage for you and one free dependent, along with life insurance starting from Day 1.
• Access to 25 days of leave, made up of 20 vacation days and 5 sick days.
• Monthly internet subsidy to help you stay productive at home.
• Access to ongoing training and clear pathways for growth and promotion as part of your career journey with us.
• Access to all government-mandated benefits, including SSS, PhilHealth, and Pag-IBIG.

Our culture is guided by our three core values: We Are Stronger United; Act Like You Own It; and Keep Home Loans Human. These values are part of our DNA—helping us attract, engage, and grow the right talent while building best-in-class products. Together with our principles, they guide how we collaborate, support one another, and make decisions to drive progress with purpose.

We’re committed to fostering a diverse and inclusive community at Lendi Group. We believe that a team reflecting the world around us leads to greater innovation, stronger collaboration, and a more engaging workplace.

This is an opportunity to shape the future of a fast-growing, purpose-driven company that’s transforming the homeownership journey.

Ready to contribute to Lendi Group’s next chapter? Apply now and be part of something big!