Bookkeeper (Remote | Execution-Focused Role)

At  OLIVIA,  we connect talented individuals with clients who value their skills and dedication. Whether you're fueled by a relentless determination to excel or a burning passion for success, our contractor opportunities provide the perfect platform for you to unleash your full potential. Join our team today and embark on a transformative journey toward extraordinary achievements!

Ready to take the leap? Fill out our quick application form and attach your resume. Our recruitment team will get back to you within 2 weeks. It’s time to start your new adventure with  OLIVIA Professional Solutions!

Remote role. Competitive pay. Execution-Focused. Are you our next Bookkeeper?

About Us :

• OLIVIA Professional Solutions helps U.S. home care businesses scale through highly trained Filipino Virtual Assistants. We’re a fast-growing, mission-driven company founded by a Filipino-American healthcare entrepreneur.

Offer Begins at :

PHP 300-350 per hour

Start Date :

ASAP

Schedule :

The role may begin as Part-Time and may transition to Full-Time equivalent

Up to 8 hours per day (maximum 40 hours per week)

Time tracked by Hubstaff

Location :

Remote | 100% Work From Home

Philippines-Based Candidates Preferred

Reports To :

Financial Controller & CEO

Supports :

Operations, Billing, Payroll, CPA (via Controller)

Role Overview :

The Bookkeeper is responsible for the accurate, timely recording and reconciliation of all financial transactions across multiple service-based companies.

This role is pure execution. You will enter transactions, reconcile accounts, and maintain clean books so the Controller can review, approve, and report on the financials.

You are not responsible for financial strategy, KPIs, forecasting, or decision-making. Success in this role is measured by accuracy, completeness, and on-time close support.

You will support several founder-led companies :

A private-pay home care agency (minimal)

A virtual assistant & staffing services company (Heavy)

A C-Corp executive management company (minimal)

A MMLLC branding and social media management entity (minimal)

Core Responsibilities :

1. Transaction Entry & General Ledger Maintenance

Record all financial transactions accurately in QuickBooks Online and / or Wave App

Maintain clean, well-organized general ledger accounts

Attach supporting documentation for all transactions

Follow the established chart of accounts and coding rules exactly

2. Accounts Payable (AP) – Preparation Only

Enter and code vendor bills and expenses

Maintain vendor records and W-9 documentation

Prepare payment batches for approval

Track recurring expenses and due dates

Flag missing documentation or unusual charges

Payments are approved by management or the Controller

3. Invoicing & Payment Processing (Execution Only)

Create and issue customer invoices based on approved billing data

Ensure invoices are accurate, complete, and sent on time

Record and apply customer payments (ACH, check, credit card)

Match payments to open invoices and investigate discrepancies

Maintain accurate Accounts Receivable aging

Flag past-due accounts or billing issues for follow-up

4. Payroll Posting & Labor Cost Tracking

Prepare bi-weekly payroll

Post payroll journal entries from payroll providers

Reconcile payroll clearing accounts

Track wages, overtime, bonuses, and reimbursements

Allocate labor costs by job, department, and entity as instructed

5. Reconcile All Monies Going In and Out

Prepare reconciliations for all cash inflows and outflows

Reconcile :

Bank accounts

Credit cards

Payroll clearing accounts

Accounts Receivable and Accounts Payable balances

Investigate discrepancies and document resolutions

Ensure reconciliations are complete, supported, and ready for Controller review

6. Month-End Close Support

Complete transaction posting and reconciliations by close deadlines

Provide schedules and documentation requested by the Controller

Respond promptly to correction requests

Follow the month-end close checklist precisely

7. Documentation & Recordkeeping

Maintain organized digital records

Ensure every transaction has proper backup

Assist with CPA requests as directed

Follow accounting policies and procedures consistently

What This Role Is NOT :

Not responsible for financial reporting or dashboards

Not responsible for KPIs, forecasting, or budgeting

Not responsible for approving reconciliations or financial statements

Not a Controller or advisory role

You prepare the work. The Controller reviews, approves, and owns the numbers.

Required Qualifications :

2–4+ years of bookkeeping or accounting experience

Strong working knowledge of QuickBooks Online

Experience With :

AP, AR, and bank reconciliations

Payroll posting and clearing accounts

High attention to detail and accuracy

Comfortable working from checklists and deadlines

Strongly Preferred

Experience with payroll-heavy or service-based businesses

Familiarity with payroll systems (Gusto, ADP, or similar)

Experience supporting U.S.-based companies

Ability to manage multiple entities simultaneously

Ideal Qualities : You are

Process-driven and detail-oriented

Reliable and consistent

Comfortable with repetitive, accuracy-focused work

Proactive in flagging discrepancies

Proud of producing clean, balanced books

Compensation :

Hourly Rate : PHP300-350 per hour

Expected Hours : 4–6 hours per day (20–30 hours per week)

Compensation is based on experience, accuracy, and ability to independently reconcile all monies going in and out.

Why Join Us?

Start with a competitive salary.

Work remotely with a fast-growing company.

Be part of a mission-driven company helping both U.S. business owners and Filipino professionals thrive.

Work alongside a visionary founder and a small but mighty and growing operations team.

APPLY NOW by sending the following requirements :

1. Your updated Portfolio / Resume / CV.

2. A brief video recording to your experience as a Bookkeeper by answering the following questions below, please read the question then provide your answer. This will help our team screen better. Please ensure that your video recording is accessible to view.

Corporate Experience : Have you worked as an in-house bookkeeper or accountant for a medium to large company (not freelance or small clients)? Please describe the company size and your role.

Volume & Complexity : What is the highest monthly transaction volume you’ve handled, and what systems did you use?

Accuracy & Detail : Describe your process for ensuring 100% accuracy in your reports before submission.

Closing & Reporting : Are you experienced in month-end and year-end closing? Briefly explain your role in the process.

Clean-Up & Reconciliation : Have you handled messy or backlogged books before? What was your approach?

3. ❗️Send all application requirements through the link below and click APPLY NOW :

https : / / oliviaprofessionalsolutions.na.teamtailor.com / jobs / 532020-bookkeeper-remote-execution-focused-role