Position : Executive Assistant
Salary : PHP 57,700 - PHP 96,200 / month
Working Hours & Conditions : Mondays to Fridays, 6 : 00AM - 3 : 00PM PH Time
Holidays : TBD
OVERVIEW :
The company is seeking an Executive Assistant / Virtual Assistant Superstar who is proactive, organized, and thrives on ensuring smooth day-to-day operations. This individual will serve as the right hand to the directors—managing schedules, coordinating client communications, and supporting administrative and operational activities.
The ideal candidate is someone who can anticipate needs, multitask effectively, and communicate with confidence and professionalism.
RESPONSIBILITIES :
- Prepare and manage daily rosters and schedules to ensure seamless operations
- Book and coordinate meetings, ensuring efficient calendar management
- Liaise with clients via email and phone, maintaining clear and professional communication
- Prepare and send invoices and assist with basic administrative finance tasks
- Answer and return calls from reception and clients promptly
- Provide confidential administrative support to directors and senior leaders as required
- Follow up with customers and clients, ensuring timely and attentive service
Requirements
QUALIFICATIONS : Must Have :
Minimum 3 years of experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support roleDemonstrated experience supporting C-level or senior executives in a fast-paced environmentProven ability in calendar management, scheduling, and client communicationStrong time management skills and the ability to manage multiple priorities simultaneouslyTech-savvy — proficient in Google Workspace (Docs, Sheets, Calendar), CRMs, and communication tools such as Zoom, Slack, or MS TeamsExceptional attention to detail and accuracy in administrative and financial tasks, including invoicingProfessional, reliable, and proactive — capable of working independently with minimal supervisionMaintains confidentiality and discretion in all professional interactionsSkills and Attributes :
Exceptional communicator : articulate, polished, and personable in both written and verbal interactionsStrong initiative and the ability to anticipate needs and act independentlyHighly organized and detail-oriented, ensuring accuracy and efficiency in every taskAdaptable and resourceful, maintaining composure under pressure and solving problems quicklyPeople-oriented with a friendly, service-driven approach to internal and external stakeholdersTrustworthy and discreet, especially when managing sensitive or executive-level informationPositive and professional demeanor, representing the company with integrity in all interactionsAdded Advantage :
Experience in client servicing and coordinationAbility to act as a point of contact for directors or senior managementExcellent verbal and written English communication skills