PHL - Notion Systems & Integrations Specialist

Job Title : Notion Systems & Integrations Specialist

Contractor Fee : $10–12 / hour (USD)

Work Arrangement : Remote

Engagement Type : Independent Contractor

Commitment : Part-time (15–20 hours / week)

Contract Duration : 6-month project-based contract (with potential extension)

Company Overview :

Tidal is a Direct Placement Agency that helps job seekers find job opportunities for real growth. We work with stable, responsible businesses experienced in remote hires and are excited to welcome international team members. Tidal is owned and operated by consumer brand owners and operators. We have offshore team-building experience and aim to help businesses leverage global talent.

About This Role :

We’re hiring a Notion Systems & Integrations Specialist to clean up, standardize, and systematize our Notion workspace used across recruiting, sales, and operations. This is a project-driven role with clearly defined phases , focused on execution, optimization, and sustainable workflows—not open-ended experimentation.

You’ll work closely with leadership to translate real operational needs into structured, scalable Notion systems.

Scope & Phased Outcomes

Phase 1 : Audit & Foundation (Weeks 1–4)

Outcomes :

Full audit of existing Notion workspace (databases, relations, views, templates)

Clear recommendations on what to keep, refactor, or retire

• Rebuilt core databases for :

Candidate tracking

Job requisitions

Market scans

Internal operations

Clean, documented database relationships and naming conventions

Phase 2 : Standardization & Automation (Weeks 5–10)

Outcomes :

Standardized templates (job descriptions, scorecards, market scans, internal trackers)

Basic–intermediate Notion automations and buttons to reduce manual work

Select integrations implemented via Zapier / Make (priority tools only)

Improved data consistency and reporting views for leadership

Note : Not all tools are expected to be integrated at once—priorities will be defined together.

Phase 3 : Documentation & Enablement (Weeks 11–16)

Outcomes :

Clear internal documentation (how-to guides, Looms, or SOPs)

Light team training to ensure adoption and correct usage

Final optimization pass based on real usage

Handoff-ready system that can scale without constant rebuilding

Key Responsibilities :

Optimize and refactor Notion databases, relations, rollups, formulas, and views

Build practical automations that support recruiting and sales workflows

Implement scoped integrations with external tools as needed

Document systems and train non-technical users

Troubleshoot issues and recommend improvements

Collaborate closely with leadership on priorities and constraints

Software / Platforms / Tools :

Notion (advanced : databases, relations, rollups, formulas, automations, buttons)

Zapier, Make (or similar no-code tools)

Google Drive, PandaDoc, Docusign

Stripe, QuickBooks Online (basic integration support)

ATS tools (e.g., Manatal)

Familiarity with APIs / webhooks is a plus, but not required

Qualifications :

3–5 years of freelancing experience.

Excellent written and verbal English communication (C1 or C2 level).

3+ years hands-on Notion experience (systems-level, not just templates)

Proven experience building structured, scalable workspaces

Ability to execute independently with clear direction

Experience supporting ops, recruiting, or sales teams preferred

Portfolio or examples required (screenshots, Loom walkthroughs, or workspace samples)

Shift Schedule :

Monday to Friday, with some overlap with US business hours (EST / PST) for check-ins