PERMANENT_AO II_OSEC

Job Description

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER II

Item Number

:

OSEC-DSWDB-ADOF2-134-2004

Compensation

:

SG 11 (Php 30,024. 00)

Place of Assignment

:

Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor’s Degree relevant to the job

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Professional)/Second (2nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor’s Degree relevant to the job

Training

:

Eight (8) hours of relevant training on Procurement Management and Quick Response support

Experience

:

Two (2) years of relevant experience on Procurement Management, Performance Management, and Quality Management System

Eligibility

:

Career Service (Professional)/Second (2nd) Level Eligibility

Additional

Competency

:

• Writes communications, letters, and reports following standard formats, observes correct grammar and structure;

• Able to work harmoniously, competently and effectively even under pressure;

• With positive work attitude

JOB DESCRIPTION

Under immediate supervision of the Head of the Administrative Unit of Administrative Service- Office of the Director (AS-OD), performs technical functions on assigned representations, follows detailed rules and procedures; with limited latitude for the exercise of independent judgement, performs responsible sub-professional or professional work.

Functions and Responsibilities:

1. Draft/prepare communications such as letter, correspondence, and memoranda;

2. Monitor and consolidate the Quarterly and Annual Client Satisfaction Measurement Report (CSMR);

3. Monitor and act as administrator of the official AS email account;

4. Draft the indicative Project Procurement Management Plan (PPMP) of AS-OD;

5. Draft procurement documents needed for the purchase of goods for AS-OD;

6. Review submitted Performance Management Forms (IPCRF and CCEF) of the respective personnel of AS;

7. Performs other tasks required for the following focalship:

• Act as the Designated Procurement Officer of AS;
• Act as the Performance Management System Focal of AS;
• Act as the Quick Response Team Focal of AS-OD;
• Act as the CSMR Focal;
• Act as the Records Officer for AS-OD; and
• Act as the Alternate Grievance Officer of AS

8. Attend meetings, conferences and seminars/workshops on procurement, property, quick response and grievance matter;

9. Performs other related tasks that shall be assigned from time to time.

Job Outputs:

1. Memoranda, Terms of Reference, reports and other communication documents;

2. CSMR Quarterly and Annual Reports;

3. PPMP, Purchase Request, Requisition and Issuance Slip;

4. Summary of Performance Ratings;

5. Inventory of Officer records holdings and records disposal report; and

6. Other communications and reports as may be required.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants for every Regular Position will be added on top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off.

Consists of ETE, Special Examination, Competency-Based Interview and Performance Rating.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before June 1, 2025 by accessing this link:

https://forms.gle/oxDc5rZXx7ebPqyU9

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.

3. Authenticated or Photocopy of Transcript of Record or Diploma;

4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;

5. Photocopy of relevant Training/Seminar Certificates;

6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable);

8. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility

9. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.

Reminders:

• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

• Requests for extension of submission and application with incomplete documents will not be entertained.

• All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.