Position Title : Bookkeeper (with Halaxy experience)
Location : Remote
Type of Employment : Part / Full-Time
Salary Range : TBA
Job Summary :
We are seeking an exceptionally skilled and fast-learning Bookkeeper with AU experience and advanced proficiency in Xero and Excel to oversee the financial health of the business. This role requires daily reporting to the Director, ensuring up-to-date financial insights, issuing invoices daily, and performing daily bank reconciliations. The ideal candidate must have the ability to digest information quickly, follow instructions precisely, and ask questions where clarification is needed to maintain accuracy and compliance.
Key Responsibilities :
1. Xero Accounting & Financial Record-Keeping
- Effeciently use Halaxy linked in Xero
- Maintain accurate and real-time financial records in Xero
- Set up and reconcile bank feeds in Xero
- Ensure all transactions are recorded correctly and categorized
- Process journal entries when necessary
- Maintain and update the chart of accounts
2. Invoice & Accounts Receivable Management
Issue invoices daily in Xero and ensure timely client billingFollow up on outstanding invoices persistently and professionallyImplement and maintain an invoice-tracking systemSend invoice reminders and escalate overdue payments where requiredLiaise with clients to resolve disputes and outstanding balances3. Accounts Payable & Expense Management
Record supplier invoices and process payments on timeManage payment approvals and scheduling efficientlyReconcile supplier statements with Xero recordsMaintain accurate records of business expensesProcess staff reimbursements and ensure expense claims are handled correctly4. Daily Bank & Invoice ReconciliationsPerform daily bank reconciliations to maintain up-to-date recordsEnsure all transactions in Xero match bank statements accuratelyInvestigate and resolve discrepancies promptlyReconcile Stripe, PayPal, or other third-party payment processors5. Payroll Processing & Wages Management
Process payroll and wages accurately through XeroEnsure compliance with payroll tax, PAYG, and superannuation obligationsReconcile payroll reports with financial recordsEnsure employee entitlements (leave, overtime, etc.) are correctly recordedProcess superannuation payments and ensure compliance6. Advanced Excel Reporting & Business Health Analysis
Exceptional proficiency in Excel must be able to create and manage :Daily financial reports on revenue, cash flow, and expensesDashboards and financial models for business insightsAutomated reporting systems to track business KPIsConduct daily financial health checks and provide reports to the DirectorMonitor cash flow and flag any financial risks or anomaliesGenerate visual financial data reports for clear insights7. NDIS & Compliance Support (if applicable)
Track NDIS funding invoices and paymentsEnsure compliance with NDIS pricing and financial regulationsGenerate NDIS financial reports as required8. Financial Reporting & Budgeting Support
Generate daily, weekly, and monthly financial reportsProvide cash flow forecasts and financial insights to managementAssist with budget preparation and variance analysisSupport tax and audit preparation with accurate records9. BAS & Tax Compliance Assistance
Prepare and lodge BAS (Business Activity Statements)Ensure compliance with ATO requirementsAssist accountants with year-end tax preparation10. General Administrative & Financial Support
Follow instructions precisely and execute tasks with accuracyAsk questions when unsure to avoid errorsRespond to financial queries from staff and managementMaintain organized digital records of financial documentsLiaise with external accountants and auditors as requiredFollow company policies and financial best practicesQualifications and Requirements :
3+ years of bookkeeping experienceExperience with HalaxyAbility to digest information quickly and implement it correctlyProactive approach must be comfortable asking questions when unsureStrong time management must be able to complete daily tasks without delayFast Learner Must digest new processes quickly and implement them efficientlyProficiency in Xero Must have advanced experienceExceptional Excel Skills Must be able to create dashboards, automated reports, and data analysisExperience in Payroll Processing & Managing WagesAbility to Chase Invoices Strong communication & negotiation skillsBank Reconciliation & Invoice Matching Skills Must be performed dailyExperience in BAS Preparation & ComplianceBenefits :
Permanent Work from homeGreat team of smart people, in a friendly and open cultureReal responsibilities and challenges in a fast-evolving company14 days annual leave creditsSubmission Instructions :
You can directly send your application in : https : / / www.careers-page.com / ironbrij-2#openingsAttach your resume in PDF Format