Wedding Planner / Operation Support VA

Event Planning Virtual Assistant (VA) & Operations Support

Overview

I am a busy full-service wedding planner with a unique niche (combining planning with wellness coaching / LCSW expertise) looking for a proactive and highly organized Virtual Assistant to join my team. My goal is to streamline operations, increase efficiency, and scale the business.

This role is ideal for an experienced individual who can manage key administrative, logistical, and design tasks. Proficiency in industry-specific software is a must. This position offers ongoing, consistent work with potential for growth.

Core Responsibilities

The ideal candidate will support me across various functions, managing both administrative tasks and specialized planning execution :

Logistics & Administration

• Timeline Management :  Drafting and updating comprehensive event timelines in Aisle Planner.
• Vendor Coordination :  Assisting with collecting vendor contracts and essential details.
• Insurance Tracking :  Requesting, tracking, and filing Certificates of Insurance (COIs) for venues and vendors.
• Data Entry :  Maintaining accurate client and vendor information within Aisle Planner and our CRM.
• Email Support :  Assisting with organizing and managing planning-related communications.

Design & Project Management

Skills & Experience Required

Project Details & Application