Executive Assistant - QuickBooks Online | ZR_28893_JOB

Job Description

This is a remote position.

Executive Assistant – Healthcare Startup | Remote | Immediate Start

Role Name : Executive Assistant

Schedule :  20 hours per week, Mon-Fri 9am-1 pm CDT

This isn't your typical administrative role. You'll serve as a strategic partner to leadership in a fast-growing startup that's "growing like gangbusters." You'll wear multiple hats, from managing sensitive healthcare information to coordinating with high-profile legal clients, all while helping shape the operational foundation of a company in rapid expansion. This is your chance to be a foundational team member where your proactive thinking and executive-level support will directly contribute to scaling a successful business.

Responsibilities :

Manage company finances using QuickBooks Online, including client billing and accounts payable

Handle incoming calls and client inquiries through the company's dedicated phone system

Coordinate and communicate directly with law firms and insurance companies

Ensure HIPAA compliance while managing sensitive patient health information (PHI)

Identify operational improvements and proactively recommend solutions for business growth

Support leadership with day-to-day operations and strategic initiatives

Assist in recruiting and hiring processes to help build the expanding team

Utilize Microsoft Office Suite and OneDrive for document management and collaboration

Scale business operations alongside rapid company growth

Serve as a trusted advisor who can anticipate needs and drive initiatives forward

Requirements

Previous experience supporting C-level executives or in executive assistant roles

Proficiency with QuickBooks Online for financial management and billing

Strong organizational skills with proven financial acumen

HIPAA certification or willingness to obtain certification for handling patient health information

Excellent communication skills for professional client interactions

Self-starter mentality with ability to identify needs and take initiative

Proficiency with Microsoft Office Suite and OneDrive

Bonus if you have startup or fast-paced environment experience

It helps if you're comfortable with ambiguity and building processes from the ground up

Why Join This Team? :

Ground-floor opportunity in a rapidly scaling healthcare startup

Direct impact on company growth and operational success

Remote work flexibility with a results-focused culture

Opportunity to wear multiple hats and expand your skill set

Work with high-profile clients in legal and insurance industries

Monthly contract structure with 7-day trial period for mutual fit assessment

Apply now. Start helping.

Independent Contractor Perks :

• Permanent work-from-home
• Immediate hiring
• Steady freelance job

ZR_28893_JOB

Requirements

Previous experience supporting C-level executives or in executive assistant roles Proficiency with QuickBooks Online for financial management and billing Strong organizational skills with proven financial acumen HIPAA certification or willingness to obtain certification for handling patient health information Excellent communication skills for professional client interactions Self-starter mentality with ability to identify needs and take initiative Proficiency with Microsoft Office Suite and OneDrive Bonus if you have startup or fast-paced environment experience It helps if you're comfortable with ambiguity and building processes from the ground up Why Join This Team? Ground-floor opportunity in a rapidly scaling healthcare startup Direct impact on company growth and operational success Remote work flexibility with a results-focused culture Opportunity to wear multiple hats and expand your skill set Work with high-profile clients in legal and insurance industries Monthly contract structure with 7-day trial period for mutual fit assessment