Duration : For pooling
Start date : ASAP
You'll contribute to ending world hunger by ...
- Responsible in ensuring proper management and supervision of the base operation and overseeing efficient management of the resources in coordination with Country Director and support teams in Manila.
- Responsible for the promotion and implementation of the policies and guidelines of Action Against Hunger’s and donor as well as ensuring safety and security of the base team.
- Responsible for planning, implementation, management, overall supervision, and monitoring of the program / projects. They will be responsible for ensuring Action Against Hunger’s, National government agencies and donor’s technical policy, guidelines are procedures are implemented. The position shall ensure the correct implementation and management of the activities and resources, in accordance with the objectives set out for the project, as well as their everyday management.
Key activities in your role will include
Objective 1 : Ensure all programs activities are implemented within the timeframe (according to proposals)
Represent, participate, and coordinate with project teamEnsure the efficient and effective project implementation of activities according to the approved strategies, workplan and guidelines set by the organization and funding donors in coordination with project team, and Action Against Hunger Technical CoordinatorsDevelop and maintain relationships with key stakeholders at a technical level, including coordination and communication with government authorities, international and local organizations, partners, beneficiaries and other external actors in the fieldLead the implementation of the projects in line with the approved proposalEnsure that all the projects have an updated project work plan / procurement-supply plan / budget forecast on a monthly and as-needed basis integrating all departments’ activities and its dissemination to all department heads.Ensure the transparency of the procedures as well as the implementation of donor’s guidelines (including the documentation of the transparent decision making)Ensure weekly meeting are conducted with all department head and progress and work plans are revised and updatedEnsure the support departments comply with reporting requirement and timely submission of reports according to agreed formats and follow-up the contribution (in-kind) required by programsSupport to coordinate the local partners capacity building strategy through in coordination of the Deputy Country DirectorRepresent Action Against HungerObjective 2 : Project Monitoring, Evaluation, Reporting, and Capitalisation
Lead the preparation of weekly, monthly and annual planning and updating of progress and achievements in coordination project staff, partners, and Capital technical teamEnsure the validation and consolidation of all reports from the technical supervisors in accordance with the monthly APR both Excel and narrative, including annexes required such as SOVsInitiate the preparation of donor interim and final reports and other reports as required in coordination with consortium leadLead capitalization of the project experience and prepare specific written documents in coordination with Action Against Hunger sector coordinatorsEnsure SOVs are archived and maintain database of photos, videos and other multimedia documents related to the project,Ensure the availability of complete project documents and filed in accordance with the Archiving GuidelinesReal-time timely sharing of photo / visual materials of project / context progress for internal and externals communicationObjective 3 : Management base human resources following HR manual and procedures
Ensure the efficient management of the Human Resources assigned to the project in line with Action Against Hunger HR policiesManage and conduct regular performance evaluation of the staff in compliance with Action Against Hunger policy and procedures and when necessary, review the job descriptions and organization of project staff according to project needs and assess training needs and train the staff if required to achieve the project objectivesParticipate to the recruitment process for the project according to the needsSupport to recruit the required staff, if necessary, in coordination with the HR manager in Manila and technical coordinators.Support when the necessary review of the job descriptions and Organization of the team according to the base needsObjective 4 : Management of the logistics of the base following policies guidelines and procedures in accordance with the KitLog
Lead and ensure regularly update and follow-up the procurement plan (PPP) specific to the activities under Action Against Hunger result in coordination with the project team and admin / log department at the base levelLead the request, organization and arrangement of logistical requirements in project activities (. transportation, movement, supplies and materials) including preparation of the weekly Travel request and consolidation of the monthly movement plan for the team.Support the Supply Chain Management specially that procurement plan is in place for projects in coordination with project team and Logistic department.Support the overall management and allocation and the use of the equipment and fleetObjective 5 : Safety and security
Ensure staff safety and security in line with Action Against Hunger’s safety and security protocol and policies and reports incidents to Logistic coordinator and Country DirectorMonitor, analyse security context and report to line manager and security focal person in ManilaAdhere to the Mission Security Reporting system and submit the reports requested on-timeRespect the Security rules of Action Against Hunger and coordinate with the Logistics CoordinatorReport any security or other incidents in the field that may interrupt project activities directly CD and Logistic CoordinatorEnsure the respect and compliance of the mission security rules by the teamSupport the implementation, revisions and drawing protocols of the security management and business continuity plansDo you meet the profile required criteria?
Master’s degree in economics, Sociology, International Development, Political Science or International RelationsKnowledge of project management including financial management tools, logistics and security managementAbility to write technical donor reports and proposals in English.Training and capacity building experienceGood analytical skills and a good understanding of the problematic of conflict / crisis.Knowledge in partnerships development and alliances is desirable.Knowledge of donor’s landscape in the PhilippinesStrong Knowledge in Humanitarian / cooperation / international relationship-Strong skills in coordination, program management, mentoring, coaching and capacity building.Experience in managing projects with an INGO.Knowledge of donor guidelines and procedures.Should be able to work independently and with minimal supervision from the capital officePrevious experience of at least 5 years in a similar positionExperience in managing and supervising administration / finance, logistics, HR, programs and security staffExperience in dealing with high level authorities and representationManaging and working with partners and consortiumExperience in working and managing teams and resources in insecure context with capacity to face a stressful situationsExperience in emergency response is a mustHaving cluster leadership experience is desirable.Experience in representation, community’s development and participation, institutional development and setting up of partnerships with local partnersExcellent English and Filipino speaking and writing skills required. Knowledge of local language is an advantage.Good knowledge of Office package (Teams, Outlook, Word, Excel and Powerpoint)Valuable prior experience in issues related to the promotion of gender equality and child rights or personal commitment to gender equality and child rights.Our remuneration package :
Compensation : based on Action Against Hunger grid.Benefits : health insurance, accident and life insurance, leave entitlement, government-mandated benefitsProject-based EmploymentAction against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and / or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.