Facilities Admin Specialist

Facilities Admin Specialist Perform various administrative tasks, including handling emails, letters, filing, and correspondence.

Maintain accurate records and ensure the confidentiality of files and documents.

Coordinate internal and external meetings, prepare relevant documents, and take and distribute meeting minutes.

Handle phone calls professionally, manage emails, and prioritize correspondence.

Prepare presentations, documents, and back-office paperwork as needed.

Manage external business and client relations / visits.

Oversee contracts and providers for services such as security, parking, cleaning, transportation and concessionaires.

Assist in monitoring of maintenance and repair of facilities (in rare cases where MST is not around) Coordinate the work of contractors.

Coordinate multiple projects to meet deadlines and project plans.

Generate and present regular reports and reviews of facility-related budgets, contracts, expenditures (RFPS), and purchases.

Monitor contractors and ensure that assigned work is completed satisfactorily.

Monitor and request various supplies (office, cleaning, and other operations-related items).

Conduct special projects and other administrative functions as assigned.

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