We’re looking for a high-level Virtual Assistant to help streamline operations, manage priorities, and support leadership in running day-to-day workflows.
You’ll handle a blend of administrative, operational, and communication responsibilities — ensuring projects move forward, details stay organized, and the team operates efficiently. This role requires someone who’s highly organized, proactive, and comfortable managing multiple moving parts in a fast-paced, remote environment.
If you’re the kind of person who anticipates needs, finds solutions before being asked, and takes pride in keeping things running smoothly, this is the right fit.
Why You’ll Want to Join
- You will be paid in USD (bi-monthly : every 15th and 30th)
- Up to 14 days of Paid Time Off annually (starting Day 1)
- Observance of Holidays (based on your location)
- 100% remote setup so you can work wherever you feel most productive
- Collaborate closely with founders, managers, and creative teams
- Opportunity to grow into operations, project management, or executive support
What You’ll Work On
Executive & Operations Support
Manage scheduling, meetings, and task coordination for leadership or department headsPrepare meeting agendas, take notes, and track follow-up actionsMaintain and update internal systems, trackers, and documentationHandle light email management and follow-ups , ensuring priorities stay alignedCoordinate across teams to keep communication clear and tasks on trackProject Coordination & Process Support
Support ongoing projects by managing deliverables, timelines, and dependenciesCreate summaries, briefs, and updates for the team or leadershipHelp set up and refine internal workflows for smoother day-to-day operationsResearch and consolidate information for decision-making or planningContent & Communication Assistance
Draft and format internal communications, presentations, or reportsSupport light content coordination (e.g., formatting newsletters, updating documents)Create simple visual assets using Canva or Figma when neededWhat You Bring
3+ years of experience as a Virtual Assistant, Executive Assistant, or Operations CoordinatorExcellent English communication skills (written and verbal)Highly organized, detail-oriented, and able to manage multiple prioritiesProficient with Google Workspace, Notion, Slack, and project management toolsResourceful and tech-savvy — able to learn new systems and workflows quicklyComfortable with partial overlap with U.S. time zones for coordination and check-insNice to Have
Background in operations, marketing, or executive supportFamiliarity with content scheduling tools (Buffer, Later, or Hootsuite)Experience preparing reports, summaries, or light data trackingLong-term interest in operations, systems, or project management growthHow to Apply
Please include :
Your updated resumeA short 1–2 minute Loom video introducing yourself and explaining your experience supporting leadership or teams remotelyOnly candidates who submit both a resume and a Loom video will be considered.
If you’re dependable, detail-oriented, and enjoy making things work behind the scenes, this role offers the chance to work closely with leadership, build systems that matter, and grow in a company that values initiative and trust.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients :
Initial Application - Submit your application and complete our prequalifying questionsVideo Introduction - Record an video introduction to showcase your communication skills and work experienceRole-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)Recruitment Interview - Initial screening with our talent teamExecutive Interview - Meet with senior leadership to discuss role alignmentClient Interview - Final interview with the client team you'd be supportingBackground & Reference Check - Professional reference verificationJob Offer - Successful candidates receive a formal offer to join the teamEach stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.