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Virtual Assistant

SnaphuntPhilippines

30+ days ago

Job description

The Offer

Great work culture
Flexible working options
A role that offers a breadth of learning opportunities

The Job

You will be responsible for :

ClickUp Workflow Management : Monitor and update task workflows across all departments to ensure accurate progress tracking and accountability.

Recurring Task Oversight : Track and follow up on recurring tasks to ensure consistency and completion.

Calendar & Meeting Management : Arrange internal and external meetings, manage calendars, and take comprehensive meeting minutes for team distribution.

File & Document Organization : Maintain digital file systems including organizing, renaming, and archiving files across shared drives.

Email & Communication Support : Professionally respond to and organize incoming emails; prioritize as needed for leadership.

Project Support : Support various teams by assisting with project timelines, deliverables, and updates across platforms like Google Sheets, ClickUp, and Dear Inventory.

Research & Reporting : Conduct research on market trends, competition, and relevant industry topics; prepare reports as needed.

Customer Service Support : Act as a first point of contact for inquiries, providing courteous and helpful responses.

SOP Documentation & Video Recording : Create and maintain Standard Operating Procedures (SOPs) in written form, and record SOP videos following the company’s standards for clarity, tone, and branding.

Ad Hoc Admin Tasks : Assist with various administrative tasks as assigned to support business operations.

The Profile

Proven experience as a Virtual Assistant or similar administrative role.

Excellent written and verbal communication skills in English.

High level of attention to detail, organizational, and follow-through skills.

Strong experience with project management tools, especially ClickUp.

Ability to manage schedules and appointments independently.

Comfortable juggling multiple priorities and working across departments.

Tech-savvy and eager to stay updated with new tools and platforms.

Skilled in both creating SOP documents and recording clear, concise SOP videos.

Effective documentation skills – able to turn conversations into clear written outputs.

Self-starter with a positive attitude and a willingness to go the extra mile.

Able to work under pressure in a fast-paced environment.

Fresh graduates are welcome to apply if highly motivated and trainable

Essential Requirements for Remote Work

Reliable Laptop or Desktop Computer.

Stable and high-speed internet connection.

Power source and backup internet connection in case of electricity interruptions.

The Employer

Our client is an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019.

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Virtual Assistant • Philippines

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