Executive Assistant (AO-13736)

This is a remote position.

• Manage complex calendars schedule meetings coordinate appointments and organise executive travel.
  
• Provide dedicated support to the Director including calendar management correspondence preparation of materials and administrative coordination.
  
• Draft edit and proofread professional correspondence reports presentations and executive documentation.
  
• Prepare maintain and update file notes records and executive documentation to ensure accuracy and accessibility.
  
• Serve as liaison between the Managing Director staff clients external partners and regulatory contacts.
  
• Track and follow up on action items meeting outcomes and deliverables to ensure timely completion.
  
• Coordinate preparation and distribution of meeting agendas minutes and briefing notes.
  
• Maintain confidential data information and documentation with integrity and discretion.
  
• Support operational activities as required including compliance documentation CRM updates and cross-departmental tasks.
  
• File note creation and management.
  

Requirements

• High attention to detail.
  
• Proactivity initiative and standard office software proficiency (Word Excel).
  
• Proven experience as an Executive Assistant Senior Administrative Assistant or similar role supporting senior leadership in professional services.
  
• Exceptional verbal and written communication skills with a strong command of professional business language.
  
• Advanced organisational skills and ability to manage competing priorities and deadlines.
  
• High level of discretion professionalism and confidentiality in handling sensitive information.
  
• Strong interpersonal skills and client-focused mindset.
  
• Ability to work independently anticipate needs and take initiative to support the executive and broader team.
  

Benefits

• Australian clients and Australian hours (giving you great experience and an early finish!)
  
• Work from Home Allowance
  
• HMO for you AND a dependent from Day 1
  
• 20 Days Annual Leave and 5 Days Sick Leave
  
• Government Statutory Benefits
  
• 13th Month Pay
  
• Computer Equipment
  
• Opportunities for growth
  

Required Skills:

Notion Excel