Executive Assistant (Senior)

Job Description

This is a remote position.

Summary

The Jungle Busters role is for a highly proactive Executive Assistant who can effectively run day to day

priorities for Paul. The focus is on organization, time management, and acting as a gatekeeper to help

Paul stay focused. The role is not technical and does not require a bookkeeping background, but it does

require strong administrative skills, good Excel knowledge, and the ability to manage light reconciliations.

This role is similar in nature to a senior EA who can confidently prioritize tasks, set boundaries, and

manage communications.

Job Overview

The Executive Assistant will provide high-level administrative and operational support to the Director and senior leadership team. This role requires strong judgment, confidentiality, and the ability to manage priorities independently in a dynamic service-based environment.

The ideal candidate is proactive, detail-oriented, and confident in supporting day-to-day executive, operational, and client-related activities.

Key Responsibility

Executive & Administrative Support

• Manage Paul’s calendar and daily priorities
• Act as a gatekeeper by filtering requests and managing interruptions
• Provide daily check ins to align on priorities, deadlines, and urgent matters
• Handle light administrative work including basic reconciliations
• Maintain structure and organization across tasks and communications
• Support Paul with focus, follow ups, and accountability
• Provide end-to-end executive support to the Director and senior management
• Manage complex calendars, appointments, and travel arrangements (AU time zones)
• Prepare agendas, minutes, reports, and presentations for internal and external meetings
• Act as a key liaison between executives, internal teams, contractors, and external partners
• Handle confidential and sensitive information with discretion

Operations & Business Support

Communication & Coordination

Reporting & Systems

Ad Hoc & Executive Support Tasks

Requirements

Ideal Candidate

Benefits

Requirements

Minimum 4 years’ experience as an Executive Assistant, Senior EA, or similar role Experience supporting senior leaders in a service-based or operations-driven business Exposure to Australian clients or AU business operations is highly advantageous Exceptional organizational, time management, and multitasking skills Strong written and verbal English communication skills High attention to detail with the ability to work independently Professional, proactive, and solution-oriented mindset Strong judgment and ability to handle sensitive matters confidentially Proficient in Google Workspace and / or Microsoft Office Experience with scheduling tools, CRMs, and project management systems