Marketing Admin Assistant

Key Responsibilities:

Finance & Budget Support 50%

• Process invoices, purchase orders, and expense reports with accuracy and timeliness.

• Track and reconcile budget spend, ensuring proper documentation and approvals.

• Maintain department budget trackers, flagging variances and assisting with reporting.

• Coordinate with Finance to resolve discrepancies and ensure compliance with company policies.

Marketing Coordination 30%

• Serve as backup for the marketing blog program, including scheduling, content uploads, and coordinating with writers and reviewers.

• Support asset management and file organization for marketing materials (i.e. Widen, Seismic, Claims and Testimonials).

• Assist with simple reporting requests (budget updates).

Team Administrative Support 10%

• Provide logistical and administrative support for product marketing team activities, meetings, etc.

• Coordinate internal events such as team building sessions and professional development activities.

• Assist with personal expense processing and travel arrangements for senior team members.

General Operations 10%

• Maintain shared tools and records, ensuring information is organized and up to date.

• Support special projects and ad hoc requests to keep the product marketing function running smoothly.

Qualifications:

• Must have a bachelor’s degree in marketing or any related field
• 1 - 2 years of working experience in the related field
• Good verbal and written communication skills
• Strong stakeholder management skills
• Detail oriented and willing to support US Marketing operations on graveyard shift PH time.
• Knowledge of Customer Relationship Management tools (Oracle Fusion, Invoice look-up, Citibank site, SalesPro, Widen, MDC, Smart Sheet, GCRM, and Community) are a plus
• Marketing background is a plus

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our or please contact 1-855-833-5120.

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