ACME - Executive Assistant (NDIS)
Scale-X SolutionsManila, 00, ph10 days ago
Job type
- Quick Apply
Job descriptionPrepare, track, and manage incident reports in compliance with NDIS requirements. Ensure all shift reports are completed accurately and submitted promptly by support workers. Follow up on missing or incomplete reports and ensure proper escalation of critical incidents. Maintain digital filing systems and documentation for easy access during audits or reviews. Support the coordination of NDIS Quality and Safeguards Commission reporting as needed. Liaise with internal teams to monitor participant schedules and ensure smooth shift coverage. Support rostering coordination and update staff changes in relevant systems. Assist in onboarding new staff and ensuring documentation aligns with NDIS standards. Prepare executive summaries and dashboards highlighting key incidents, staff performance, or participant trends. Minimum 2–3 years of experience as an Executive Assistant or Administrative Officer within the NDIS, Aged Care, or Healthcare sector . Strong understanding of NDIS compliance , incident management , and reporting frameworks . Experience handling shift reports, rosters, and staff communication . Excellent written and verbal communication skills. Strong attention to detail and ability to manage confidential information. High level of proficiency in tools such as Google Workspace / Microsoft Office , ShiftCare , Supportability , or similar systems. Ability to multitask, prioritize, and manage time effectively in a fast-paced environment. Proactive, solution-focused mindset with the ability to anticipate executive needs. Familiarity with NDIS documentation standards and Quality & Safeguard Commission protocols. Comfortable working across time zones with Australian-based teams. Reliable internet connection and quiet home office setup.
Job Description
This is a remote position.
Job Title : Executive Assistant
Industry : NDIS
Employment type : Full time; 40 hours per week
Rate : 8AUD / hour
About the Role
The client is seeking a highly organized and detail-oriented Executive Assistant (EA) with experience in the NDIS sector , particularly in managing shift and incident reporting . This role supports the executive team in maintaining seamless operations across administrative, compliance, and reporting functions.
The ideal candidate is proactive, reliable, and familiar with the documentation standards and reporting requirements under NDIS, ensuring that all operational and compliance reports are accurate and submitted on time.
Key Responsibilities :
Executive Support
- Provide high-level administrative assistance to the executive team, including calendar management, email correspondence, and meeting coordination.
- Prepare reports, presentations, and summaries for management and stakeholders.
- Maintain confidential information with discretion and professionalism.
NDIS Compliance & Reporting
Operational Support
Qualifications & Experience
Preferred Skills & Attributes
Requirements
Healthcare, NDIS, compliance, administrative support, incident and shift reporting
Create a job alert for this search
Executive Assistant • Manila, 00, ph
Related jobs
Executive Assistant (Night-shift | Remote).One of our visionary clients is looking for their next right hand—a proactive, organized, and trusted Executive Assistant who thrives behind the scenes bu...Show moreLast updated: 10 days ago
Executive Assistant (Night-shift / Canada) | ZR_1026_JOB
PeoplePartners IncNational Capital Region (Manila), 00, phQuick Apply
- Promoted
Assistant Executive Housekeeper
Filinvest GroupMuntinlupa City, Metro Manila, Philippines FILINVEST COMPANY : CRIMSON FILINVEST CITY MANILA.To oversee the general operation, cleanliness, and maintenance of all areas of Housekeeping Department.
Works under the supervision of the Housekeepe...Show moreLast updated: 30+ days ago
- Promoted
HR Assistant (PH) (Remote)
OperationsArmyTeresa, Rizal, Philippines Support our HR Manager in payroll, HR systems, communications, and reporting.Please apply through this application link : .
We are seeking a proactive, detail-oriented.HR Manager in day-to-day HR oper...Show moreLast updated: 30+ days ago
- Promoted
Store Supervisor / Assistant Supervisor - BinangonanRizal
MR DIY PhilippinesBinangonan, Rizal, Philippines Bachelor's / College Degree in any field.Required language(s) : Filipino, English.Year(s) of working experience in Retail Industry.
Required Skill(s) : Excellent Organizational Skills, Leadership and Co...Show moreLast updated: 30+ days ago
- Promoted
Operations Assistant - HDMF Financing
Filinvest GroupMuntinlupa City, Metro Manila, Philippines FILINVEST COMPANY : FILINVEST LAND INC.POSITION : Operations Assistant - HDMF Financing.The Customer Financing HDMF Associate processes the housing loan applications and service requests regarding HD...Show moreLast updated: 30+ days ago
- Promoted
Store Supervisor / Assistant Supervisor - SM Center Pulilan(SMCP)
MR DIY PhilippinesPulilan, Bulacan, Philippines Bachelor's / College Degree in any field.Required language(s) : Filipino, English.Year(s) of working experience in Retail Industry.
Required Skill(s) : Excellent Organizational Skills, Leadership and Co...Show moreLast updated: 30+ days ago
- Promoted
Executive Assistant
Filinvest GroupMuntinlupa, Metro Manila, Philippines The Executive Assistant reports directly to the President &COO and provides administrative assistance to ensure efficient operations.
He / She manage the Executives daily schedule and set appointment...Show moreLast updated: 30+ days ago
- Promoted
Senior Executive Facilities - Engineer
TASQ Staffing SolutionsMuntinlupa, Metro Manila, Philippines Participate in Disaster Recovery and Business Continuity processes as DRR admin.Manage multiple stakeholders and supervise support teams (security, technicians, housekeeping).Implement site upkeep ...Show moreLast updated: 30+ days ago
- Promoted
Accounting Assistant
Filinvest GroupMuntinlupa, Metro Manila, Philippines The Accounting Assistant is responsible for posting of valid payments, monitoring of OB cash advances and corresponding .
KEY FUNCTIONS / DUTIES AND RESPONSIBILITIES : .REQUEST FOR PAYMENT CHECKING, POS...Show moreLast updated: 30+ days ago
- Promoted
Store Supervisor / Assistant Supervisor - Tanay(ZTNY)
MR DIY PhilippinesTanay, Rizal, Philippines Bachelor's / College Degree in any field.Required language(s) : Filipino, English.Year(s) of working experience in Retail Industry.
Required Skill(s) : Excellent Organizational Skills, Leadership and Co...Show moreLast updated: 30+ days ago
- Promoted
Store Supervisor / Assistant Supervisor - Binangonan Rizal
MR DIY PhilippinesBinangonan, Rizal, Philippines Bachelor's / College Degree in any field.Required language(s) : Filipino, English.Year(s) of working experience in Retail Industry.
Required Skill(s) : Excellent Organizational Skills, Leadership and Co...Show moreLast updated: 30+ days ago
- Promoted
Store Supervisor / Assistant Supervisor - Baras Rizal
MR DIY PhilippinesBaras, Rizal, Philippines Bachelor's / College Degree in any field.Required language(s) : Filipino, English.Year(s) of working experience in Retail Industry.
Required Skill(s) : Excellent Organizational Skills, Leadership and Co...Show moreLast updated: 30+ days ago
- Promoted
Volume Recruitment Lead (NCR South)
Filinvest GroupMuntinlupa, Metro Manila, Philippines The Volume Recruitment Supervisor supports the end-to-end execution of high-volume hiring strategies to meet the companys sales manpower needs.
The role focuses on candidate sourcing, recruitment co...Show moreLast updated: 30+ days ago
- Promoted
Store Supervisor / Assistant Supervisor - Tanay (ZTNY)
MR DIY PhilippinesTanay, Rizal, Philippines Bachelor's / College Degree in any field.Required language(s) : Filipino, English.Year(s) of working experience in Retail Industry.
Required Skill(s) : Excellent Organizational Skills, Leadership and Co...Show moreLast updated: 30+ days ago
- Promoted
RTA (Clark) | Onsite
TASQ Staffing SolutionsAngeles, Pampanga, Philippines Able to effectively analyze and report on all aspects of day-to-day operations.Ability to download, collate, analyze, pull up trends and highlight key performance metrics.Reports have to be daily, ...Show moreLast updated: 30+ days ago
- Promoted
Store Supervisor / Assistant Supervisor - Xentromall Rodriguez (XROD)
MR DIY PhilippinesRodriguez, Rizal, Philippines Bachelor's / College Degree in any field.Required language(s) : Filipino, English.Year(s) of working experience in Retail Industry.
Required Skill(s) : Excellent Organizational Skills, Leadership and Co...Show moreLast updated: 30+ days ago
- Promoted
Graveyard Executive VA
IronbrijMetro Manila, Philippines Position Title : Graveyard Executive VA.We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide critical support to our executive team and manage key client-...Show moreLast updated: 30+ days ago
- Promoted
Store Supervisor / Assistant Supervisor - SM Center Pulilan (SMCP)
MR DIY PhilippinesPulilan, Bulacan, Philippines Bachelor's / College Degree in any field.Required language(s) : Filipino, English.Year(s) of working experience in Retail Industry.
Required Skill(s) : Excellent Organizational Skills, Leadership and Co...Show moreLast updated: 30+ days ago