Accounts Administrator (Accounting Assistant)

Job Summary :

This role is responsible for ensuring accurate financial record-keeping, efficient processing of invoices and payments, client billing, receipting, and account reconciliation. The Accounting Specialist plays a key role in supporting day-to-day financial operations and ensuring the timely delivery of accurate financial reporting.

Key Responsibilities :

General Accounting :

Record and maintain financial transactions using the Navision One (N1) system.

Post journal entries to ensure all business transactions are accurately recorded.

Maintain an organized and up-to-date filing system for financial records.

Update and maintain client and vendor information in the N1 system.

Perform balance sheet account reconciliations in line with financial policies and standards.

Review profit and loss accounts to identify and correct mispostings and missing entries; ensure correct use of GL codes and cost / revenue centers.

Monitor and reconcile intercompany balances with counterparties.

Check the accuracy of accruals and provisions; post necessary adjustments to ensure balances reflect actual obligations.

Accounts Payable :

Review and post approved supplier / vendor invoices, ensuring proper documentation and compliance with internal policies.

Prepare and process payments according to agreed schedules.

Apply payments and credit notes accurately to supplier accounts.

Reconcile the Aged Payables Report against general ledger balances and investigate unusual or outstanding items.

Accounts Receivable :

Generate and post client sales invoices; verify completeness and accuracy before submission.

Process receipts and apply payments accurately to client accounts.

Maintain the Aged Debtors Report; investigate and document reasons for overdue balances.

Propose bad debt provisions based on analysis, subject to approval from the Head of Finance (HOF) or Chief Financial Officer (CFO).

Payroll and Expense Claims :

Post payroll-related transactions, including necessary accruals.

Process employee expense claims using Expensify, ensuring timely and accurate reimbursement and recording of transactions.

Tax, Audit and Reporting :

Assist with the preparation of monthly, quarterly, and year-end financial reports.

Support tax compliance activities including VAT / GST returns and withholding tax reconciliations.

Assist with external audits by gathering supporting documents and financial data as required.

Other :

Perform other finance-related duties as assigned by management from time to time.

Requirements :

Proven experience as an Accounts Administrator or in a similar finance / accounting role.

Strong verbal and written communication skills in English.

Ability to prioritize, work flexibly, and maintain a high level of accuracy and attention to detail.

Proactive and hands-on approach with a problem-solving mindset.

Strong numerical and analytical skills.

Solid understanding of accounting principles and financial reporting practices.

Proficiency in Microsoft Office, especially Excel.

Experience with accounting or ERP software (e.g., Microsoft Dynamics 365 Business Central) is highly advantageous.

A qualification such as ACA, ACCA, or CIMA is a plus but not required.

Degree or diploma in Accounting, Finance, Business Administration, or a related discipline

Benefits :

Hybrid Work setup – Flexibility of working both remotely and from our office in Clark

Competitive salary – Aligned with experience and industry standards

Skills development – Access to training, mentoring, and learning opportunities to support continuous growth

Cross-cultural collaboration – Work with international teams across different cultures and jurisdictions, gaining global exposure

Supportive team environment – Collaborative, respectful, and growth-oriented culture