Purchasing and Assets Assistant

WORK-FROM-HOME | Night shift

DUTIES and RESPONSIBILITIES :

o Receive and log reports of malfunctioning refrigerators or other assets.

o Analyze manufacturer information and warranty status to determine coverage.

o Capture and maintain accurate records of equipment issues and resolutions.

o Communicate promptly with technicians and internal stakeholders to track

progress on repairs.

o Assess repair versus replacement options, factoring in cost-effectiveness and

lifecycle value.

o Generate reports in line with manufacturer and company guidelines.

o Create and process purchase orders as needed, following established Procure

to-Pay procedures.

o Record and reconcile all expenses (e.g., repairs, replacements) using the

company Amex card.

o Ensure timely and accurate invoice payment processing.

o Identify and evaluate new vendors to expand supplier options.

o Prepare and issue Requests for Proposal (RFPs) to qualified vendors.

o Request, review, and compare quotes to ensure competitive pricing and value.

o Maintain vendor information and contribute to supplier relationship management

efforts.

o Maintain clear communication with the reporting party until issue resolution.

o Monitor daily updates from technicians and escalate delays when necessary.

o Contribute to continuous improvement of asset tracking and reporting processes.

QUALIFICATIONS :

• Background in purchasing / procurement (POs, vendor sourcing, RFPs, quotes)
• Knowledge in asset / facilities support (repairs, lifecycle, warranties)
• Skilled in expense tracking & reconciliation (cards, invoices, payments)
• Ability to coordinate with vendors / technicians for timely resolution
• Familiarity with ERP or procurement tools (nice to have)