Invoice & Payment Submissions Officer (Makati) - dayshift

About the job : Invoice & Payment Submissions Officer (Makati) | Onsite

Work Setup : 100% Onsite (Kalayaan Makati)

Shift : Dayshift / 8 : 30am-5 : 30pm (M-F) / (The first Saturday of the month is working; all other Saturday and Sundays are off.)

Qualifications :

Associate's or bachelor's degree in Accounting, Finance, or Business Administration preferred

1 to 3 years of experience in accounts payable or invoice processing roles.

Proficiency with ERP software and MS Office, especially Excel, D365

Strong organizational and time-management skills.

Attention to detail and accuracy in data entry and document handling.

Knowledge of procurement and financial regulations.

Good communication and interpersonal skills for interacting with vendors and colleagues.

Responsibilities :

Receive, review, and verify invoices and payment requests for accuracy and compliance with contractual terms and internal policies.

Accurately input invoice data into accounting or ERP systems.

Match invoices with purchase orders, delivery receipts, and other supporting documents.

Track pending invoices and follow up on discrepancies or missing documentation with vendors or internal departments.

Prepare and submit payment requests for approval in accordance with the payment schedule.

Ensure timely submission of payments via checks (if applicable), bank transfers, or electronic platforms.

Maintain organized records of invoices, payment confirmations, and related correspondence.

Respond to vendor inquiries regarding payment status and resolve issues as needed.

Assist with month-end closing activities and financial audits by providing necessary documentation.

Collaborate with procurement, finance, and operations teams to ensure payment cycles are smooth and efficient.