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HR and Admin Supervisor

HR and Admin Supervisor

St. Stephen ParishManila, National Capital Region, PH
30+ days ago
Job description

The HR & Admin Supervisor oversees human resources administration, personnel support, and internal coordination. This role ensures effective staffing, maintains records, and helps foster a supportive and efficient working environment at the parish. The role ensures the proper implementation of HR policies, promotes a

healthy and productive workplace culture, and manages office operations efficiently.

Duties and Responsibilities

HR Administration

  • Maintain updated records of employees
  • Handle onboarding and offboarding (contracts, clearances, IDs, etc.)
  • Monitor attendance, absences, and leaves; maintain leave records
  • Support staff well-being by helping manage schedules during sick leaves or absences
  • Coordinate with personnel agencies (janitorial, security, drivers).
  • Check and validate manpower billing / daily time records for agency personnel.
  • Handle recruitment and selection for key roles within the organization
  • Facilitate the performance evaluation process

Reporting and Support

  • Assist the Church Secretary with parochial reports
  • Help monitor compliance with government regulations (SSS, PhilHealth, Pag-IBIG) in coordination with Treasurer / Finance
  • Prepare eligibility lists for Vestry elections, nominations, and other membership-based criteria
  • Reporting of Performance Evaluation Scores

    • Conflict Resolution and Staff Support

  • Provide first-line support during workplace issues or sensitive matters (e.g., handling concerns related

    • to conduct, behavior, internal complaints)

  • Liaise with clergy and lay leadership for interventions and follow-ups
  • Assist with confidential matters, including reporting concerns from staff, volunteers, or members
  • Enforce implementation of employee handbook

    • Qualifications / Skills

  • Bachelor's degree in Human Resource Management, Business

    • Administration, Psychology, or any related field.

  • At least 3 years of experience in HR and office management, preferably

    • in a church, NGO, or non-profit setting.

  • Strong organizational, leadership, and interpersonal skills.
  • Ability to communicate effectively in English and Filipino
  • Ability to handle confidential information with integrity

    • Work Schedule : To be discussed during the interview.

    Work set up : On-site

    Salary : To be discussed during the interview.

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