Purchasing Staff

Job Summary:

The Purchasing Staff is responsible for end to end procurement activities of the Purchasing Department. Common tasks are maintaining relationship with vendors or suppliers and negotiating contracts for more complex purchase orders. This position requires technical know-how not only in domestic but in import purchasing as well. He or She must be knowledgeable in accurate documentation and able to suggest strategic purchasing to the department so as to minimize cost and improve efficiency. Timely scheduling of arrivals/deliveries in coordination with the Purchasing Supervisor is also part of the duties for this position.

Job Description:

Domestic & Import Purchases:

• Sourcing and Purchasing of goods essential for business operations
• Research on potential vendors and compare/evaluate offers from suppliers including Negotiation of Contract Terms of Agreement and Pricing
• Create and maintain good relationships with key suppliers to ensure merchandise is of high quality and is delivered on time
• Monitor submission and receipt of pertinent Import Clearances (SPS & MAV), if needed.
• Continuously coordinate with Suppliers and/or Courier Service Providers regarding Shipping Schedule and documentary requirements
• Ensure accuracy in order details entries (i.e. vendor name, quantities, prices) into internal databases ( Monitoring GSheet; ERP) including maintenance of updated records of purchased products, delivery information, and invoices
• Ensure accuracy of submitted data for reports on purchases, including cost analyses & monitoring of stock levels
• Coordinate with Warehouse & Logistics Team to ascertain proper storage of purchased items

Job Qualification:

• Bachelor’s degree in any business-related course
• Fresh graduates are welcome but having experience in Local and Import Purchasing in Food or Logistics sector is an advantage
• Has adequate knowledge on estimating, planning, inventory management, cost and budgetary preparation, and best practices in purchasing
• Knowledgeable in computer software applications including MS Office Suite/Google docs/sheets/ERP
• Excellent organizational, planning, negotiation, analytical and problem solving skills
• Keen attention to details
• Proficient communication and presentation skills

Location: Quezon City