Virtual Assistant - Admin and IT Support (Remote)

Job Description

Role Overview

We are seeking a proactive and detail-oriented Virtual Assistant to provide comprehensive administrative, financial, IT, and operational support to a Virtual CFO. The ideal candidate will possess excellent organizational skills, strong attention to detail, and a good understanding of finance, bookkeeping, and business operations.

This role ensures the Virtual CFO’s day-to-day activities, reporting, and client interactions run smoothly and efficiently.

Key Responsibilities

Administrative & Executive Support

Manage and organize the Virtual CFO’s calendar, appointments, and meetings.

Handle correspondence, draft professional emails, and prepare client documents.

Coordinate virtual meetings, prepare agendas, and take minutes.

Maintain an organized filing system (digital documentation, contracts, invoices, reports).

Track key deliverables, follow up on pending items, and ensure timely completion of tasks.

Financial & Operational Support

Assist with basic bookkeeping and reconciliation using tools like Xero, QuickBooks, or MYOB.

Support monthly and quarterly financial reporting processes.

Gather and organize financial data from clients or internal teams.

Prepare spreadsheets, summaries, and dashboards for financial analysis.

Maintain expense tracking and vendor payment records.

Help prepare presentations and proposals for clients.

Business & Client Coordination

Liaise with clients for document collection, scheduling, and deliverable updates.

Assist with onboarding new clients (collect KYC, agreements, setup folders, etc.).

Handle invoicing, payment reminders, and basic CRM updates.

Support communication between the Virtual CFO and internal / external stakeholders.

Data Management & Reporting

Maintain accurate records of financial and operational activities.

Compile data for budget tracking, performance reports, and forecasts.

Assist with data entry and management in finance tools or ERPs.

Technology & Tools

Use productivity tools such as Microsoft 365, Google Workspace, Trello, Asana, or Monday.com.

Work with finance software such as Xero, QuickBooks, MYOB, or Zoho Books.

Use virtual communication platforms like Zoom, Teams, Slack, and Calendly.

Requirements

Required Skills & Qualifications

Domain / Technical Knowledge

• Good understanding of IT / managed services, cloud services, cybersecurity, and software licensing, especially in the AEC / design / construction context.
• Ability to interpret technical scopes, metrics (e.g. uptime, response times), and translate them into contract terms.
• Familiarity with vendor licensing (e.g. Microsoft / Azure) and cloud cost structures, and how to recast them into client pricing.
• Knowledge of billing models (fixed, recurring, usage-based, milestone billing).

Contract, Legal & Financial Skills

Soft / Interpersonal Skills

Systems & Tools

Personal Attributes

Qualification & Experience

What we are looking for :

Requirements

Requirement 1 : Jr. C#Dot net Developer with Azure Location : Bangalore, Bhartiya City(Don’t Take relocation candidates) Work Mode : Hybrid( 3 Days from office) Experience : 3-5 Years Scadea Payroll, End Client- Eco lab Mandatory Skills : C#, .net core, Azure Services, Azure function, Azure Logic app( Look for candidates with these skills) Job Description : We are seeking a talented C#.NET Developer with a strong background in Microsoft Azure to join our dynamic team. The ideal candidate will be responsible for designing, developing, and maintaining robust and scalable applications using.NET technologies while leveraging Azure services. This role requires expertise in cloud-based development and database management, particularly with Cosmos DB and MongoDB, alongside Azure DevOps for CI / CD processes. Key Responsibilities : Application Development : Design, develop, and maintain scalable applications using C# and.NET Core. Azure Integration : Develop and deploy applications on the Microsoft Azure platform, utilising services such as Azure App Service, Azure Functions, and Azure Logic Apps. Database Management : Work with Cosmos DB and MongoDB for database operations, optimization, and troubleshooting. DevOps Practices : Implement and maintain CI / CD pipelines using Azure DevOps to ensure seamless application deployment. Server Management : Manage and maintain application servers for hosting and scaling enterprise-grade applications. Code Quality : Write clean, efficient, and maintainable code while adhering to best practices and coding standards. Collaboration : Work closely with cross-functional teams to understand project requirements and deliver solutions on time. Troubleshooting : Diagnose and resolve technical issues in production and non-production environments. Required Skills : Strong programming experience in C# and.NET Core / Framework. Hands-on experience with Microsoft Azure, including services such as Azure App Service, Azure Functions, and Azure Logic Apps. Proficiency in Cosmos DB and MongoDB for database development and management.( Not Mandatory, Good to have) Practical knowledge of Azure DevOps for CI / CD pipeline setup and automation. Experience in managing and maintaining application servers. Strong problem-solving and debugging skills. Excellent communication and collaboration skills. Familiarity with Agile / Scrum methodologies. Preferred Skills : Experience with containerization tools such as Docker and orchestration platforms like Kubernetes. Knowledge of REST APIs and micro services architecture. Exposure to cloud security best practices. Qualifications : Bachelor’s degree in Computer Science, Information Technology, or a related field.