(Dayshift, Remote) Legal - Property Settlement Administrator, Conveyancing Admin Support

JOB DESCRIPTION:
Remote Property Settlement Administrator, Conveyancing Admin Support

Industry: AU Law Firm

Employment Type: 40 hours per week; Full time

VA Rate : $ 8-9 AUD per hour

Purpose

The position is responsible for providing timely and accurate administrative support to assist with legal and property-related transactions. The role supports the client in staying organized and managing day-to-day tasks, allowing focus on higher-level legal responsibilities. This position is integral to the success of the business.

Property & Settlement Support (Key Responsibility):

● Assist with administrative support for property purchases and sales.

● Prepare and calculate settlement figures for property transactions.

● Calculate client cash contributions to settlement after allowing for outgoings and

financier contributions.

● Maintain accurate settlement records and supporting documentation.

● Coordinate with internal teams and external stakeholders to ensure settlement

information is accurate and up to date.

Other Duties and Responsibilities

● Email and calendar management

● Data entry and file management

● Drafting legal and administrative documents

● Conduct basic legal research

● Handling inbound and outbound calls

● Scheduling and coordinating meetings

● Responding to emails in a timely manner

● Preparing correspondence such as memos, emails, invoices, and reports

● Writing and editing documents

● Posting and responding to content on social media

● Responding to service enquiries via social media

● Liaising with key stakeholders, clients, families, staff, and advocates

Job Qualifications

● Exposure to settlement calculations, property transactions, or finance-related admin is

an advantage (not an accounting role)

● Relevant experience in administrative support

● Experience using LEAP software is a PLUS

● Experience working in a legal firm is a PLUS

● Strong communication and interpersonal skills

● High attention to detail and strong organizational skills

● Experience establishing and maintaining administrative systems and processes

● Ability to work autonomously and collaboratively

● Proficient in spreadsheets (Excel / Google Sheets)

● Savvy with social media

● Good report writing skills

● Experience with minute-taking