Luxury Travel Assistant

This is a remote position.

Remote Part-Time

The Virtual Executive Assistant Luxury Travel Advisor role supports a high-end travel advisor with complex itinerary planning bookings and day-to-day operational coordination. This position requires strong attention to detail excellent communication skills and experience working in a luxury travel or hospitality environment.

The role starts at approximately 20 hours per week with flexibility to increase hours during peak travel seasons and urgent travel needs. The position is fully remote and requires availability during PST business hours.

Key Responsibilities

Build and manage detailed luxury travel itineraries using Axus

Ensure accuracy of traveler details bookings confirmations and special requests

Handle itinerary revisions and complex booking details

Communicate with clients hotels DMCs and suppliers via email and messaging tools

Send and track welcome emails confirmations and follow-ups

Book and manage hotels transportation dining and concierge services

Track bookings payments and commissions using TripSuite

Follow up on special requests missing commissions and post-trip adjustments

Maintain organized records and documentation in Google Drive

Track tasks deadlines and client status accurately

Assist with invoicing statements and basic commission reconciliation

Provide light administrative and operational support as needed

Requirements

Minimum 2 years of experience in travel hospitality or a service-based industry

Strong understanding of luxury travel planning and high-touch client service

Excellent written English communication skills

High level of organization accuracy and attention to detail

Ability to manage time-sensitive tasks and urgent travel-related issues

Experience with or ability to quickly learn Axus TripSuite and Virtuoso portals

Proficiency with Google Docs spreadsheets and communication tools such as Slack

Ability to work independently and adapt to changing priorities

Benefits

Remote work

Part-time long-term role

Required Skills :

Minimum 2 years of experience in travel hospitality or a service-based industry Strong understanding of luxury travel planning and high-touch client service Excellent written English communication skills High level of organization accuracy and attention to detail Ability to manage time-sensitive tasks and urgent travel-related issues Experience with or ability to quickly learn Axus TripSuite and Virtuoso portals Proficiency with Google Docs spreadsheets and communication tools such as Slack Ability to work independently and adapt to changing priorities

Key Skills

Active Directory Administration,Advertising Management,Hair And Beauty,Biotechnology,Corporate Finance,ABAP

Employment Type : Full Time

Experience : years

Vacancy : 1