Office & Operations Coordinator

Job Description

This is a remote position.

Schedule : Monday–Friday, 9 : 00 AM–6 : 00 PM (Reno, NV Time) — includes a 1-hour unpaid lunch

Total Weekly Hours : 40 Hours

The Office & Operations Coordinator ensures smooth daily operations and administrative flow across the organization. This role supports internal teams and client-facing activities by managing communication channels, maintaining organized systems, and assisting leadership with scheduling and coordination as the company continues to grow.

Responsibilities

Respond to daily communications across email, Jobber, Google Voice, and GroupMe

Coordinate schedule changes, client cancellations, and team reroutes

Maintain accurate client instructions, notes, and job details in Jobber

Organize digital files, records, and shared documents within Google Workspace

Support leadership with meeting coordination and calendar management

Assist with internal communications and ensure updates and information are delivered to the correct teams

Monitor active routes and flag timing, coverage, or operational issues

Maintain office supplies, systems, and vendor coordination where needed

Ensure consistent follow-through on end-of-day recaps, follow-ups, and task tracking

Requirements

Previous experience in administrative coordination, office support, or operations assistance

Strong communication and multitasking skills in fast-paced environments

Proficiency with Google Workspace and willingness to learn platforms like Jobber or other CRMs

Ability to stay organized, accurately document updates, and manage sensitive information

Self-directed working style with strong reliability and attention to detail

Professional and solutions-oriented approach when supporting teams and leadership

Independent Contractor Perks

HMO coverage (in eligible locations)

Permanent work-from-home setup

Immediate hiring

ZR_29717_JOB

Requirements

Previous experience in administrative coordination, office support, or operations assistance Strong communication and multitasking skills in fast-paced environments Proficiency with Google Workspace and willingness to learn platforms like Jobber or other CRMs Ability to stay organized, accurately document updates, and manage sensitive information Self-directed working style with strong reliability and attention to detail Professional and solutions-oriented approach when supporting teams and leadership