Business Operations Coordinator (ECEC)

Job Description

This is a remote position.

Work Schedule : Monday to Friday 8 : 00am to 5 : 00pm Sydney Time with 1 hour unpaid break.

Responsibilities

Process and input work orders into Simpro accurately.

Generate, send, and track client invoices through Simpro.

Manage material ordering and procurement for job sites.

Prepare and submit initial and final job documentation to relevant providers.

Perform data entry and basic reconciliation tasks in Xero.

Develop and manage job schedules using Asana and optimize Simpro’s scheduling features.

Communicate schedules, updates, and changes to all site personnel.

Prepare job-related materials, including annotated drawings for tradesmen.

Manage and prioritize communications from the main business email inbox.

Liaise with clients regarding job status, inquiries, and documentation requirements.

Support owner in outreach to prospective clients for business growth.

Identify and implement underutilized Simpro features to improve efficiency.

Ensure seamless data flow between Simpro and Xero for accurate financial tracking.

Generate regular operational and financial reports from Simpro and Xero.

Requirements

Proven experience in administration, operations, or coordination, preferably in trades, construction, or electrical industry.

High proficiency with Simpro, including invoicing, pre-builds, and work order management.

Solid experience with Xero for data entry and basic reconciliation.

Familiarity with project management and scheduling tools like Asana.

Exceptional organizational skills and attention to detail.

Strong written and verbal communication skills for liaison with team, clients, and suppliers.

Ability to work independently, prioritize tasks, and manage multiple workflows.

Proactive problem-solving skills and process improvement mindset.

Comfortable learning new software features, integrations, and digital tools.

Commitment to supporting a positive work-life balance for the team.

Additional Expectations :

Proactive self-starter capable of taking initiative.

Strong commitment to accuracy, thoroughness, and quality.

Ability to adapt quickly to a fast-paced, growing business environment.

Desire to contribute to a culture valuing efficiency, teamwork, and work-life balance.

Excellent time management to handle diverse responsibilities and meet deadlines.

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring

ZR_29723_JOB

Requirements

Advanced proficiency in QuickBooks Online HR experience with an AU-based client / company Strong understanding of Australian bookkeeping practices, including BAS Excellent communication and documentation skills Detail-oriented, self-managed, and highly organized Ability to proactively identify and solve problems Previous experience supporting trade businesses is a strong advantage Independent Contractor Perks Permanent remote role with a collaborative team culture Opportunity to make a meaningful impact on business growth and stability Access to backup support and documented processes for smooth operations Be part of a company that values proactive communication and reliability Immediate hiring ZR_24527_JOB