Account Manager (Head Accountant)

Qualifications :

Bachelor’s degree in accounting, Finance, or a related field; CPA certification strongly preferred.

5+ years of progressive accounting experience, including management of multi-entity accounting.

Proficiency in accounting systems (NetSuite experience required) and advanced Excel skills.

Expertise in tax compliance for the state of New Jersey and federal requirements.

Experience in demand planning, costing, and inventory management.

Strong understanding of real estate financial operations, including tenant billing and CAM.

Strong organizational and leadership skills with the ability to manage multiple priorities.

Excellent communication skills and ability to collaborate across diverse teams.

JOB RESPONSIBILITIES

Financial Management and Reporting

Oversee accounting team and ensure timely and accurate financial recording and reporting for multiple entities, including e-commerce operations and real estate operations.

Ensure timely period close by collaborating with team and addressing roadblocks

Review overall financial statements for any unusual balances and possible errors in accounting for transactions by looking at trends and checking balances. Initiate corrections as needed, either to transaction or to process depending on root-cause

Perform root-cause analysis of identified accounting issues and implement procedures to rectify issues

Ensure timely reporting of statement of financial position and statement of financial performance

Ensure regular reporting of cash balances and sales trend updates

Prepare ad hoc reports using NetSuite’s reporting dashboard

Process payments on a weekly basis

Collaborate with NetSuite Account Manager and ACS team to discuss updates, identified issues, and other related concerns.

Vendor and Distributors Relationship Management

Collaborate with vendors and suppliers to manage purchases and vendor relationships.

Maintain database (contacts list) of suppliers for different types of services (raw material suppliers, merchant partners, shipping partners, CAM providers, etc.).

Ensure up-to-date monitoring of receivables, prepayments, and deposit accounts and coordinate with customers and vendors accordingly

Inventory Management, Demand Planning and Cost Benefit Analysis

Prepare demand planning worksheets for CEO discussions and decision-making.

Ensure accurate inventory balances by checking inventory related transactions and ensure that proper costing is being followed (accounting for landed cost, accurate transfer pricing for ICTOs, etc.)

Perform cost-benefit analysis as needed for purchase / investment decisions

Human Resources and Payroll

Prepare job descriptions, offer letters, and set up employee profiles in payroll systems.

Process biweekly payroll for U.S. employees and contractors.

Intellectual Property Filing Maintenance

Monitor patents, trademarks, and distributor agreements to safeguard intellectual property.

File new trademarks as needed

Insurance and Compliance

Ensure timely insurance renewals for all entities and properties under the company umbrella. Submit copies of insurance to relevant parties (e.g. Amazon, Property Managers, etc.)

Ensure timely remittance of property taxes, corporate taxes and estimated tax payments for CEO

Ensure timely compliance with New Jersey state and IRS tax reporting requirements.

Ensure timely filing of Annual Reports for all entities registered under the state of New Jersey

Sales, E-Commerce and Product Dev Collaboration

Collaborate with e-commerce, sales and product dev teams on SKU and item updates.

Provide ad-hoc data requests on item costing and other financial information related to SKUs

Warehouse and Operations Support

Guide warehouse operations, including shipping, inventory adjustments, counts, and item receiving.

Coordinate with the Philippine entity for inbound and outbound shipments.

Work with brokers to facilitate shipping and customs clearance for incoming shipments.

Systems Access and Systems Maintenance

Monitor systems’ accesses and provision or decommission users as needed

Maintain database of system accesses and update as necessary

Real Estate Entity Management

Prepare and manage budgets for real estate entities, including common area maintenance billing to tenants.

Coordinate with property management companies to ensure collection of overdue tenant accounts.