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Senior Executive Assistant (PH)

Senior Executive Assistant (PH)

Wing AssistantManila Bulletin, Other, Philippines, 0900
5 days ago
Job description

Company Overview

Wing Assistant is the world's most exclusive provider of elite executive assistants. We connect top-tier talent with the world's most influential leaders, including Fortune 500 CEOs, celebrities, and public figures. Our mission is to empower our clients to achieve more by providing them with world-class support and delegation expertise.

We maintain the highest standards in the industry, accepting only the most exceptional candidates. We invest heavily in our assistants, offering incredible compensation, comprehensive benefits, and continuous professional development through our proprietary training academy.

Position Summary

We are seeking a highly experienced and exceptionally skilled Senior Executive Assistant to provide comprehensive, full-time support to our elite clientele. As a Senior Executive Assistant, you will be more than just an assistant; you will be a strategic ally, a proactive problem-solver, and a seamless extension of the executive you support.

This is a remote, full-time position dedicated to a single client, operating within their timezone. You will handle a wide range of both professional and personal tasks, requiring the utmost discretion, adaptability, and commitment to excellence.

Key Responsibilities

1. Executive Support :

  • Provide high-level administrative support, including managing complex calendars, coordinating international travel, and preparing for high-stakes meetings
  • Manage the executive's calendar, coordinate meetings, and ensure all appointments run smoothly and on time
  • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications

2. Client Relationship Management :

  • Serve as the primary point of contact for internal and external stakeholders, maintaining a professional and courteous demeanor at all times
  • Handle sensitive business and personal information with the highest level of discretion and integrity

    • 3. Strategic Assistance :

  • Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports
  • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses

    • 4. Administrative Excellence :

  • Organize and maintain files, documents, and other essential records
  • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes

    • 5. Task & Project Management :

  • Independently manage a variety of work and personal tasks, from research and report generation to event planning and personal appointment scheduling
  • Monitor ongoing projects, ensure timely communication between teams, and track deliverables
  • Coordinate team calendars and prevent scheduling conflicts

    • 6. Travel and Event Coordination :

  • Plan and prepare executive travel itineraries, book accommodations, and handle logistics

    • 7. Communication and Inbox Management :

  • Draft and manage correspondence, create presentations, and ensure seamless communication across all platforms
  • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences

    • 8. Data and Presentation Preparation :

  • Synthesize data into cohesive reports and create presentation slides for meetings and conferences

    • 9. Marketing and Social Media Management :

    Oversee account profiles, manage reviews, and upload relevant media content as needed

    10. Technology Integration :

  • Quickly adapt to and master any software, tools, or apps your client uses, leveraging AI and automation to maximize efficiency

    • 11. Proactive Assistance :

  • Anticipate the needs of your executive to solve problems before they arise and ensure their day runs smoothly
  • Perform miscellaneous tasks to support the executive's needs and priorities

    • Qualifications & Skills

    Experience : Minimum of 5+ years of solid experience as an Executive Assistant supporting C-suite level executives (CEO, COO, etc.), preferably in a Fortune 500 or equivalent high-paced environment

    Education : University Bachelor's degree (preferably from Big 4 Universities)

    English Proficiency : Exceptional English communication skills, both written and verbal (C1 - C2 Level). Native or near-native fluency is non-negotiable

    Communication Skills : Excellent phone, email, and instant messaging communication skills

    Technical Acumen : Tech-savvy and familiar with current technologies, including desktop sharing, cloud services, and VoIP

    Software Proficiency : Experience with word-processing software and spreadsheets (e.g., MS Office), Google Workspace

    Scheduling : Knowledge of online calendars and scheduling (e.g., Google Calendar)

    Organizational Skills : Solid organizational and time-management skills, with the ability to manage multiple priorities simultaneously

    Detail-Oriented : Exceptional attention to detail and a commitment to delivering flawless work

    Professionalism : A high degree of professionalism, polish, and cultural fit for a discerning, high-profile clientele

    Remote Work : Proven ability to work effectively and independently in a remote setting

    Attitude : Proactive attitude and willingness to be trained

    Schedule Flexibility : Able to work on US work hours / graveyard shift

    Technical Requirements

  • USB Headset with Noise Cancellation feature
  • Working Webcam
  • Computer with at least 1.8 GHz processor and at least 4GB RAM
  • Main Internet Service Speed : at least 25 Mbps cable connection
  • Backup Internet Service Speed : at least 10 Mbps

    • Benefits

  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

    • Schedule

    US working hours (40 hours per week)

    Compensation

    Up to PHP 100,000 per month

    Location

    This is a remote job

    How to Apply

    To begin your journey, please submit your resume and a cover letter detailing why you are the ideal candidate for this prestigious role. Only qualified candidates will be invited to take the assessment and scheduled for an interview.

    Wing Assistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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    Executive Assistant • Manila Bulletin, Other, Philippines, 0900