Accounting Support Admin

We Put the World on Vacation

Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

Duties and Responsibilities:

Working with an emerging shared services organization, the Accounting Support Admin is responsible for supporting Travel and Leisure business segments by assisting on various special projects as needed and performing other miscellaneous clerical and accounting-related tasks. This position will be responsible for - processing invoices, accounts receivable payment posting, adjustments in RCC and Opera applications, and anything required by the supervisor. This role rolls up to Accounting Supervisor.

Club Finance Team Tasks

• Creditor invoices - Receive, check, accurately code and process in the accounting system to correct GLs on a weekly basis

• Create all creditor payments on a timely basis including funds transfers and manual cheques

• Ensure all creditor payments are processed through the accounting software

• Answer creditor enquiries promptly and in an effective and polite manner

• Reconcile creditor statements on a monthly basis

• Assist with end of month accruals and balance sheet reconciliations

Billings Team Tasks

• Collection of overdue invoices in accordance with company policies and procedures.

• Maintaining and reconciling the accounts receivable system and journals (invoices and payments) to ensure it balances correctly when required.

• Answer phones and respond to emails from Club Members and other team members in timely and professional manner

• Maintain/update accurate information in Member accounts.

• Accounting / auditing of payments for Club Fees, reservations and other charges via bank statements and reports when required.

• Perform month end procedures to make sure all accounts are balanced.

General Tasks

• Complete other tasks that may be assigned by Management from time to time.

• General office duties e.g. faxing, filing, maintenance of policies & procedures etc.

• Represent Accor Vacation Club in a professional, courteous and sincere fashion in order to foster good working relationships with all our suppliers, customers, both internal and external in line with company values

• Liaise with other departments regarding allocated tasks

Job Qualifications:

• Diploma or tertiary qualification in bookkeeping or accounting or experience in accounts receivable processing as well as other clerical and administrative tasks

• Self-motivation and the ability to work as part of a cohesive team, and be flexible with work hours.

• Demonstrated knowledge and experience in accounts payable and accounts receivable functions as well as other clerical and administrative tasks.

• Detailed knowledge and experience in maintaining comprehensive and accurate filing systems.

• High level of numerical skill, coupled with a high degree of accuracy and attention to detail

• Accurate data entry / keyboard skills

• Well-developed interpersonal skills including the ability to deal effectively with all suppliers / customers by phone, email and in person (essential)

• Proven understanding of accounts payable and accounts receivable functions (essential)

• Ability to exercise judgment and work autonomously with minimal supervision (essential)

• Well-developed organizational skills with an ability to prioritize workload, meet deadlines and demonstrate flexibility in dealing with people with competing demands (essential)

• Ability to cope with change and willingness to learn new systems and procedures (highly desirable)

• Ability to maintain confidentiality of information (essential)

• Team member with strong work ethic, flexible in approach and supportive of others (essential)

• An ability to work under pressure and produce work with a high level of accuracy. (essential)

• A commitment to the provision of excellent service to all customers (essential)

• Demonstrated advanced computing skills including the use of Microsoft Office products, particularly the use of spreadsheets as well as email, internet and other financial applications

Where Memories Start with You

Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class.