Assistant Manager – Payroll and Benefits

Job Description

• Responsible for overseeing the payroll processing and benefits administration functions with the following key responsibilities:

• Planning, organizing and coordinating payroll and benefits administration functions

• Provide assistance to the Compensation, Benefits and Compliance Manager on processing personnel movements, processing of annual salary increase and annual incentive program and other management reports , regional and global reporting requirements.

• Training, supervising and evaluating the performance of assigned staff

• Monitoring activities of payroll process and employee benefits services

• Ensuring that all concerns of the employees are addressed accurately and timely by the team

• Communicating with the providers on the requirements and issues and ensure compliance on the set SLAs.

• Responsible in ensuring that the required monthly accruals are prepared correctly and timely in support to the monthly closing of Finance

• Ensuring compliance with the laws of regulations of government agencies

• Policy Development

• Ensure efficient processing of final pay including coordination with the relevant teams involved in processing of clearances following the required 30-day rule of DOLE in releasing the final pay to the resigned employee

• Collaborates with Finance to ensure smooth and timely submission of needed monthly accruals and extraction of personnel costs as requested

• Responsible in timely submission of plantilla every payroll period and all advise for changes in cost allocation is confirmed to be updated in the appropriate period

• Monitor timely remittance of government contributions and ensure that all related receipts are received thru Octans

• Monitor and provide performance of the 3rd party payroll provider following the agreed processes and set timelines

• Keep abreast with the latest government rulings eg tax and DOLE laws and ensure its compliance

• Ensure that required management reports, schedules and cost/variance analysis are provided based on the agreed timelines and set by the requester including requests by auditors eg statutory financial audit, DOLE inspection audit , internal quality audit , corporate internal audit and CS reporting

• Maintain the integrity and confidentiality of payroll records, and salary information

• Ensure that all payroll records and other payroll supporting documents are kept in-tact either in soft or hard copies

• Conduct shine orientation to new hires and newly regularized employees and refresher orientation for an update

• Responsible in ensuring that all requests or queries of employees are responded and resolved based on the set KPI /timelines

• Serve as a focal point on internal and external audit and ensure that all required audit requirements are delivered

• Ensure that reconciliation of employee and payroll data against all HRIS systems is done regularly and timely

• Write and update policies related to payroll and benefits

• Benefits

• Oversee the administration of benefits as follows and other employee services

• Company Uniform

• Annual Physical Examination

• Annual Random Drug Testing

• Annual vaccination programs (Flu, Cervical)

• Service Awards

• nsure that all mandatory benefits by the government are processed correctly and timely

• Abreast with the latest government rulings related to payroll and benefits.

• Perform other related duties as required and assigned by Compensation, Benefits and Compliance Manager and HR Country Director

• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives

Qualifications

• Graduate of either BS Computer Science, BS Psychology, or any Science or Business course

• With minimum of 5 years experience on a managerial capacity , managing benefits and focused on payroll

• Knowledge in payroll processing and implementation of employee benefits policies and its guidelines

• Must have an extensive knowledge on the Philippine Labor Code and its implementing guidelines ; BIR ruling on withholding tax on compensation

• Maintain a high level of confidentiality

• Detail-oriented , demonstrated strength in regulatory compliance .

• Has strong sense or urgency and sound judgement

• Has initiative and resourcefulness in meeting objectives

• Ability to effectively interact with all levels of organization

• Knowledgeable in MS Office particularly in Word, Excel and Outlook Express

• Excellent listening, creative thinking and interpersonal skills, including the demonstrated ability to establish and maintain relationships and build influence with people internally and externally

• Manages and executes projects, budgets and proposals, timelines and creative design to increase employee engagement and to sustain the employee culture.

• Excellent listening, creative thinking and interpersonal skills, including the demonstrated ability to establish and maintain relationships and build influence with people internally and externally

• Fluent in English and local language