Supply Chain - Buyer

Primary Responsibilities

Assist in identifying and evaluating potential suppliers, negotiate prices, terms and secure most cost-effective options for the organization.

Process purchase requisitions and purchase orders and ensure timely delivery of goods and services.

Monitor order status and address issues related to delays and discrepancies

Maintain accurate records of purchases, pricing and supplier performance

Build and maintain strong relationships with suppliers

Evaluate supplier performance and provide feedback for improvement to ensure quality standards and delivery schedules.

Monitor and analyze procurement costs to identify cost-saving opportunities

Ensure compliance with company policies and procedures

Specific Responsibilities

Handles the purchasing categories in Food and Non-Food assigned but not limited to small wares, IT equipment and accessories, marketing supplies, Office and admin supplies, service providers, and other food categories that the Supply Chain Manager will assign.

Source for items and vendors based on the sourcing policy, interface between supplier and entity with respect to specifications and budgets.

Maintain comprehensive records of supplier contracts, agreements and communication.

Prepare purchase requisitions and keeping management informed about the status of orders and procurement activities.

Prepare purchase orders in line with final negotiations with selected suppliers and in line with organizational targets and requirements

Closely monitor orders and ensure NO past due orders from suppliers and the latest commitment on the delivery date is available

Track and expedite orders to ensure timely delivery and minimize stockouts.

Resolve discrepancies in order quantity pricing and delivery schedules with suppliers.

Develop and maintain a strong foundation of function skills and knowledge of relevant purchasing and sourcing concepts.

Develop ideas and strategies to improve operational efficiency, add value, aid business performance and work towards a strategy of continuous improvement

Ensure that a professional and consistent approach is taken in relation to all supplier relationships

Secure logistics transport for samples needed by R&D and for special trips of items.

Perform regular inventory audits to ensure accuracy and prevent stock discrepancies

Ensure compliance with company guidelines, purchasing policies and procedures

Contact suppliers to resolve price, quality, delivery or invoice issues

Perform other task and functions that maybe assigned

Work Experience

3+ years purchasing experience, preferably within an FMCG, QSR or manufacturing environment

Background in Supply Chain, Logistics and international trade

Educational Attainment

Educational background in Industrial Engineering or equivalent, Business Administration, Economics or Finance

Project and Contracts Management

Secure the documentation preparation and filling of purchasing processes and policies

Secure the documentation and filling of supplier’s contract and supplier accreditation

Perform project management support role as a coordinator

Basic knowledge and understanding of processes and components of supply chain management

Computer literate (Microsoft office and Basic Excel skills)

Experienced with purchasing ERP or order management system