Job Summary :
The Human Resources Generalist is responsible for implementing and supporting HR functions related to recruitment, documentation, employee relations, compliance, and benefits administration, specifically within the context of a security agency. This role ensures that all HR processes are compliant with Philippine labor laws and the specific regulatory requirements of the security industry ( PNP-SOSIA).
Key Duties and Responsibilities :
1. Recruitment and Selection
- Source, screen, and evaluate applicants for security guard and support staff positions.
- . Conduct interviews, background investigations, and reference checks.
- Coordinate with operations to ensure the timely deployment of security personnel and meet manpower requirements.
- Ensure all newly hired guards have valid licenses, training certificates, and complete pre-employment requirements.
- Maintain a pool of qualified applicants to meet client needs promptly.
2. Employee Onboarding and Orientation
Facilitate employee onboarding and orientation programs.Prepare and issue employment contracts, deployment orders, and assignment briefs.Ensure new hires are properly inducted on company policies, code of conduct, and job expectations.3. Records Management and Documentation
Maintain and update 201 files and the database of all personnel.Track license expiration, renewal dates, and training.Prepare reports and employee listings for submission to government agencies (PNP-SOSIA, DOLE, SSS, PAG-IBIG, PhilHealth).4. Employee Relations and Disciplinary Action
Address employee concerns, grievances, and complaints in coordination with Operations and Management.Conduct investigations on reported infractions or misconduct.Assist in the preparation and issuance of NTEs, disciplinary memos, and administrative hearing notices.Promote a positive and disciplined work environment aligned with the agency’s values.5. Training and Development
Coordinate and monitor in-house and third-party training programs (e.g., Basic Security Guard Training, Refresher Courses).Ensure guards meet the training requirements mandated by RA 5487 and related PNP-SOSIA circulars.6. Compensation and Benefits
Assist in the timely processing of payroll data, timekeeping reports, and guard allowances.Handle government-mandated benefits (SSS, PhilHealth, Pag-IBIG), including new registrations, loan applications, and claims.Administer leaves, overtime, and other employee benefits according to company policy and labor laws.7. Compliance and Reporting
Ensure compliance with PNP-SOSIA requirements and regularly update guard profiles and deployment details.Prepare and submit reports to DOLE, DTI, and other relevant agencies as needed.Maintain awareness of labor laws, industry regulations, and ensure adherence to updates.8. HR Policy Implementation
Implement and explain HR policies, house rules, and disciplinary procedures.Assist in the development and review of policies and procedures that impact employee performance and conduct.9. Exit Management
Process resignations, terminations, and clearance procedures.Conduct exit interviews and analyze feedback for improvement.10. Other Administrative Functions
Coordinate with operations and accounting for manpower planning and payroll.Perform other related HR and administrative tasks as may be assigned by management.Qualifications :
Bachelor’s Degree in Psychology, Human Resources, Business Administration, or related field.At least 2-4 years of HR experience, preferably in the security or manpower services industry.Knowledgeable in labor laws and government-mandated benefits.Familiarity with PNP-SOSIA regulations and RA 5487 is an advantage.Strong interpersonal, organizational, and communication skills.Proficient in MS Office applications and HR systems.Preferred Skills :
Conflict resolutionAttention to detailTime managementDiscretion in handling confidential mattersAbility to work independently and under pressure