Purchasing Staff

The Purchasing Staff is responsible for procuring materials, goods, and services required by the company.

JOB RESPONSIBILITIES

• Prepare and process purchase orders in a timely manner.
• Prepare and process purchase requisition.
• Source and purchase goods, materials, and services as per the organization’s requirements.
• Negotiate with suppliers to obtain the best price deals, terms, and delivery schedules.
• Maintain a strong relationship with existing suppliers and identify / source potential new suppliers.
• Performing inventory inspections and replenishing supplies and stocks as necessary.
• Track orders to ensure timely delivery and resolve any delivery or quality issues.
• Maintain accurate inventory records, orders, and received stock.
• Maintain proper records of purchase orders and purchase requisitions.
• Ensure all orders meet company standards and specifications.
• Coordinate and follow up orders from suppliers.
• Ensure that spending is within the allocated budget. Payment to be requested and forwarded to the accounting department.
• Make recommendations for cost savings opportunities.
• Coordinate with other departments (e.g., accounting, operations, and other departments) to understand their purchasing needs.
• Monitor / assist clerks in other concerns.

JOB QUALIFICATIONS :