Procurement Officer – Administration

Satellite Office partners with some of the world’s leading brands to build high-performing offshore teams based in the Philippines. Our people work directly with international clients in roles that are meaningful, challenging, and rewarding. Whether you’re in customer service, IT, digital marketing, finance, or creative design, you’ll be empowered to do your best work, and build a career you can be proud of.

At Satellite Office, we’re committed to creating a workplace unlike any other, fostering growth through engaging employee programs, continuous learning and development, team-building experiences, company-wide celebrations, and world-class office spaces.

Why You'll Love Working Here:

🌟 You’re Valued.
You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.

🚀 You’ll Grow.
From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.

🎉 You’ll Belong.
We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.

🏢 You’ll Work in Style.
Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.

💼 You’ll Work with Global Brands.
We match you with top international clients where you’ll work directly with their teams and make a real impact.

Whether you’re starting a new chapter or growing in your profession, Satellite Office is where you’ll find more than just a job. You’ll find a career you can be proud of.

We are looking to hire a Procurement Officer – Administration to support our procurement and logistics operations, primarily focusing on administrative tasks while also assisting with day-to-day procurement activities as needed.

The ideal candidate should have the following responsibilities and qualifications:

Key Responsibilities:

• Maintain accurate and up-to-date shipment schedules for all purchase orders

• Track supplier dispatch dates, transit times, and estimated arrival dates

• Compile regular shipment status reports (daily, weekly, or monthly as required)

• Identify and report delays, early deliveries, or changes to shipment schedules

• Liaise with suppliers, freight forwarders, and internal stakeholders to confirm shipment details

• Update internal systems (ERP, spreadsheets, or tracking tools) with shipment information

• Reconcile shipment data against purchase orders and delivery documentation

• Escalate risks impacting delivery timelines to procurement or operations teams

• Prepare summary reports highlighting on-time delivery performance and exceptions

• Support procurement team with ad-hoc shipment and logistics reporting requests

• Ensure documentation accuracy and compliance with internal reporting standards

• Maintain organised records of shipment schedules and correspondence

• Perform general procurement and administration tasks as required

Candidate Requirements:

• Responsible and proficient in Excel

• Experience with ERP systems

• Strong organisational and communication skills

• Ability to liaise with internal teams, suppliers, and other stakeholders