Executive Assistant

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• Position: AU Executive Assistant
• Location: Central Luzon
• Work setup & shift: Remote | Day Shift

What's in it for you?

• Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
• Employee Referral Program
• Work Life Balance

Your Role

As an AU Executive Assistant, you are responsible for:

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
• Maintain a daily calendar of meetings and events for the CEO, as well as Lumachain's Board calendar.
• Manage the CEO's email, including effectively triaging responses: responding directly to routine matters, drafting responses for the CEO's review, and calling to the CEO's attention emails that require urgent and/or important follow-up.
• Maintain a list of matters that require follow-up by the CEO, and proactively bring these to her attention in a timely manner, along with recommended responses where possible.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents in support of organizational objectives.
• Advise on and coordinate media and other external communications.
• Arrange travel and accommodations for the CEO and for the Head of People & Culture/Chief of Staff.
• Prepare and submit expense reports.
• Screen incoming telephone calls, take and deliver accurate messages, respond to requests by gathering and providing information, and refer non-routine calls to the appropriate staff.

Qualifications:

• Confidentiality and discretion
• Experience with calendar management
• Email management skills
• Microsoft Office proficiency
• Travel arrangement experience
• Expense report preparation
• Telephone communication skills
• Message taking and delivery
• Information gathering and provision
• Referral of non-routine calls

About Beepo

Beepo is a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

*Terms and conditions apply