Executive Assistant (FD - 09292025 - PTEA)

Position : Executive Assistant

Number of hours : 20 hours / week

Schedule : New Jersey Timezone (EST), between 9AM-5PM

Key Responsibilities

Maintain and update the company newsletter to ensure timely and engaging communication.

Provide comprehensive administrative support , including organizing documents and workflows through Google Workspace (Docs, Drive) and managing transactions in bill.com .

Support HR functions by updating manuals, organizing employee records, onboarding new hires, maintaining SOPs, and assisting with payroll by processing invoices in QuickBooks .

Perform basic website updates using Webflow to ensure accurate and up-to-date content.

Manage and coordinate the CEO’s calendar, events, and schedules , ensuring efficiency and accuracy.

Post and schedule content on social media platforms (graphics provided).

Continuously identify and implement process improvements to enhance efficiency, automation, and seamless operations.

Collaborate with cross-functional teams to provide timely support aligned with organizational goals.

Qualifications

Proven experience as an Executive Assistant, Administrative Assistant, or similar role .

Exceptional organizational and time-management skills , with the ability to handle multiple priorities under pressure.

Proficiency in Google Workspace (Docs, Drive) , with working knowledge of bill.com and Mailchimp is a plus.

Hands-on experience with QuickBooks for invoice and payroll support.

Familiarity with Webflow for simple website edits (preferred).

Strong background in HR administration , including onboarding, updating SOPs, and maintaining employee files.

Excellent written and verbal communication skills .

Proactive, detail-oriented, adaptable, and eager to learn.

Experience or familiarity with non-profit organizations is a plus.