Admin Staff

Job Description

Responsible for maintaining the safety, support to security, and proper condition of company facilities. Ensures compliance with security protocols, monitors all entrants, protects company assets, provides escort duties to executives or managers as needed, and secures all personnel during company events.

Requirements

Duties and Responsibilities

• Entry and Exit Logging -  Log all employees, visitors, vendors, and other entrants in the official Security Logbook upon entry and exit
• ID Verification -  Verify and require proper identification from all entrants; strictly enforce the No ID, No Entry policy
• ID Exchange -  Ensure the exchange of a valid government-issued ID for a company-issued or multipurpose ID when applicable
• Support to Security -  Assist in frisking and security inspections of all entrants prior to entry in accordance with company policies
• Facility Monitoring -  Monitor company premises to ensure lights, air-conditioning units, and equipment are turned off when not in use
• Loss Prevention -  Maintain constant vigilance to prevent unauthorized access, theft, damage, or misuse of company property
• Escort Duties -  Escort executives, managers, or authorized personnel within company premises as needed
• Event Security -  Support to security during company events to ensure the safety of all employees, guests, and stakeholders
• Issue Reporting -  Identify, document, and report facility, safety, and security concerns to the Admin Lead or appropriate authority
• Incident Response -  Respond promptly to incidents, safety hazards, or security breaches and escalate issues as required
• End-of-Day Report -  Prepare and submit an end-of-day security report detailing observations, incidents, and compliance updates
• Other Tasks -  Perform other security-related tasks as assigned

General Responsibilities :

1. Policy Enforcement -  Enforce company policies, safety standards, and security support procedures at all times

2. Professional Conduct -  Demonstrate professionalism, courtesy, and respect when dealing with employees, visitors, vendors, and stakeholders

3. Work Environment Support -  Support and promote a safe, secure, and well-maintained work environment

Qualifications and Skills :

1. License -  Licensed Security Guard is an advantage

2. Experience -  Preferably with experience as a security guard, admin staff or similar role

3. Technical Knowledge -  Knowledge of basic security procedures and safety protocols

4. Core Skills -  Strong observation, reporting, and communication skills

5. Physical Requirements -  Physically fit and able to conduct inspections as required

6. Personal Traits -  High level of integrity, discipline, alertness, and professionalism

Requirements

We are a growing BPO company dedicated to delivering high-quality services and building strong partnerships with our global clients. We’re looking for a dynamic and experienced HR Manager who will play a key role in shaping our people strategy while also overseeing the Administrative and Facilities Management functions of the company.